Executive Assistant - Law Department

About the role

We are searching for an Executive Assistant to support Law Department executives who oversee and interact with multiple functional teams, including Privacy, Trade Controls, and Industrial Operations Law as well as the attorneys and professionals within those teams. This role requires advanced understanding of the Law Department and its business clients, including key relationships. We're looking for someone who brings strategic thinking, technological fluency, and genuine curiosity to the work of a fast-moving, high-impact legal team.

Responsibilities

• Manage complex calendars, expenses, and time commitments for executives.
• Anticipate the needs of leaders and teams before they arise; resolve scheduling conflicts with minimal direction.
• Triage incoming requests and inquiries, escalating time-sensitive or significant matters with good judgment and discretion.
• Identify, develop, and implement process improvements, bringing new tools or approaches to the team proactively, while maintaining highly organized and efficient administrative workflows and independently executing solutions.
• Leverage AI tools (such as Microsoft CoPilot) to draft communications, summarize information, and streamline administrative workflows.
• Plan, manage, and execute internal and external meetings end-to-end, including team meetings, large offsites, live trainings, and cross-functional gatherings, with attention to gathering agendas, logistics, coordination with stakeholders, catering decisions, materials, and follow-up.
• Build polished PowerPoint presentations by synthesizing inputs from multiple contributors into organized, executive-ready decks.
• Submit requisitions, track deadlines, monitor purchase orders, and renewals.
• Collaborate cross-functionally and serve as a trusted partner to peers.
• Communicate effectively across all levels while maintaining confidentiality.
• Demonstrate organizational knowledge and understanding of leader priorities, including support for increasingly complex responsibilities.
• Handle travel arrangements and expense reports for executives, including managing complex international travel (typically VP+), visas, and expense reporting.
• Maintain departmental SharePoint, Teams, and Intranet sites, keeping them current, organized, and useful as working resources.

Requirements

• Associate or bachelor’s degree preferred.
• 8 or more years of administrative experience required, with at least 4 years supporting senior leaders in a business or legal environment.
• Advanced proficiency in Microsoft 365 (Outlook, PowerPoint, Excel, Word, Teams), SharePoint, Concur, and collaboration platforms; ability to troubleshoot and train others.
• Proven ability to manage complex calendars, orchestrate senior-level meetings and events, and coordinate domestic/international travel with precision.
• Exceptional organization, prioritization, and follow-through; positive, can-do attitude and respect for colleagues at all levels.
• Flexibility to support after-hours needs tied to executive travel, global time zones, and critical events.

Skills

• Highly collaborative and adept at coordinating across teams to develop and implement solutions and operate under minimal guidance.
• Exhibit discretion, independence, and sound judgment.
• Adapt well to change, ambiguity, and shifting priorities, and can embrace AI and modern productivity tools as part of how you work.
• Work comfortably with senior leaders and understand how they think and what they expect.
• Possess advanced knowledge or ability to readily learn company and Law Department policies, practices, and resources and act as a point person for supported leaders and departments.

Benefits

Regeneron offers a competitive and comprehensive total rewards package which may include, depending on country and role: annual bonuses or other incentive plans, equity awards, pension or retirement benefits, 401(k) company match, health and wellness programs, fitness centers, insurance benefits (e.g. medical, dental, vision, life and disability), paid time off, and family support benefits.

Pay

For jobs in Canada: Salary Range (hourly) $38.61 - $63.03.