Executive Assistant (IPG)

Position Responsibilities

• Managing calendars and scheduling; working heavily with other EAs to coordinate internal and external meetings
• Coordinating domestic and international travel
• Handling data entry and reporting via Microsoft Dynamics CRM / SharePoint
• Tracking and organizing monthly expenses
• Developing and maintaining knowledge of Golub Capital’s product offerings, systems and processes to support client relationships
• Supporting Senior Leaders / department involvement in initiatives to improve client service including sales enablement, data and analytics
• Facilitating / preparing agenda and materials for Senior Leader-led internal meetings and various committees and forums regarding client coverage
• Assisting with annual benchmark analysis and providing updates on vendor performance (e.g., travel agencies, office supply distributors) to stakeholders
• Participating in semi-annual department process reviews and collaborating with managers and Senior Leaders to identify improvement areas and implement best practices
• Completing ad-hoc projects as assigned on behalf of Senior Leaders / department
• Providing administrative backup support to the Executive Assistant Team including support to the Executive level offices as needed

Candidate Requirements

• Bachelor’s degree required
• Minimum of 5 years’ experience in a similar capacity is required
• Excellent computer skills, familiarity with Microsoft Office suite, previous experience using a CRM program a plus
• Strong organizational skills and the ability to produce work that is thorough, meticulous and highly accurate
• Friendly, upbeat, pleasant demeanor; good at building alliances and possesses a helpful, client support attitude
• Excellent verbal and written communication skills
• Experience booking complex global travel
• Knows when to ask questions with a heightened sense of urgency and the ability to maintain confidentiality in all aspects of job responsibilities
• Proactive problem-solving abilities
• A “no task is too small” attitude
• Able to handle changing demands in fast-paced environment with strong multi-tasking skills
• Able to take initiative and work independently while demonstrating strong teamwork
• Demonstrated ability to effectively leverage AI tools in day-to-day work, with strong critical thinking to assess accuracy, limitations and appropriate use of AI generated outputs
• Enthusiastic about working in office and creating a Gold Standard hybrid work culture

Compensation And Benefits

For New York Only: It is expected that the base salary range for this position will be $100,000 - $130,000. Actual salaries may vary based on factors such as skills, experiences and qualifications for the role. The total compensation package for this position may also include other elements and discretionary awards in addition to a full range of medical, financial and / or other benefits (including 401(k) eligibility and various paid time off benefits such as vacation, sick time and parental leave) dependent on the position offered.