Executive Assistant III

This role is hybrid. You will be expected to report to one of our Aflac offices located in Columbus, GA for at least 60% of the work week. The remaining portion will be worked remotely from your home within the continental US.

About the role

To be successful at Aflac, you should demonstrate:

• Acting with Integrity
• Communicating Effectively
• Pursuing Self-Development
• Serving Customers
• Supporting Change
• Supporting Organizational Goals
• Working with Diverse Populations

Responsibilities

• Organizes flow of work by reviewing correspondence and determining importance before distributing to executives or redirecting to the appropriate management team for feedback or response; answers questions and furnishes information to keep executive’s time free of minor detail work.
• Prepares a variety of complex, sensitive, or routine correspondence on own initiative from drafts or verbal instruction, such as memos, letters, articles, reports, proposals, charts, etc.; prepares and processes routine forms, documents, requisitions, purchase orders, transmittal forms, etc., following standard procedures, and responds to inquiries.
• Serves as a liaison between executives, managers, and visitors as required; reviews requests and schedules appointments; resolves problems requiring in-depth knowledge of company policies and procedures and projects in progress; receives, screens, and routes incoming telephone calls, places calls, receives visitors, arranges appointments, and maintains the executive calendar.
• Coordinates travel arrangements and schedules meetings, prepares agendas and materials for presentations, and takes and prepares meeting minutes.
• Maintains inventory levels of office supplies and initiates purchase orders as necessary; reconciles invoices and maintains current expense and balance records against budgeted dollars; provides administrative assistance to the management team by compiling data for and developing the department’s budget; submits travel and other expenses for payment or reimbursement.
• Maintains effective and accurate filing systems that provide a quick reference database of records including, but not limited to, time sheets, statistical and financial reports that show the department’s accomplishments, productivity levels, operating cost, etc.; releases information according to company policies and procedures; audits files at specific intervals to identify and purge outdated or unnecessary items, and ensures confidentiality of records.
• Provides administrative support related to the operational functions of the department and assists with the training and development of subordinate secretaries and other administrative staff.
• Supports leadership team through coordinating divisional/departmental meetings and events as well as supporting company events including Employee Appreciation Week, holiday celebrations, etc.
• Performs other duties as required.

Requirements

• High School Diploma or Equivalent
• Five years of administrative support experience, including two years supporting executive-level management
• Or an equivalent combination of education and experience
• A four-year degree in a related field such as Communications, Marketing, Business Administration
• Previous experience as an Executive Assistant, Office Manager, or Administrative Assistant

Qualifications

• Certified Professional Secretary (CPS) or Certified Administrative Professional (CAP) designation (preferred)
• Excellent oral, written, and interpersonal communication skills to interact effectively and exercise discretion, judgment, and diplomacy when dealing with internal and external customers, and senior and executive management

Pay

The salary range for this job is $50,000 - $75,000. This range is specific to the job and salary offers consider a wide range of factors including education, experience, licensure, certifications, geographic location, and peer compensation. The range has been created in good faith based on information known to Aflac at the time of the posting. At Aflac, it is not typical for an individual to be hired at or near the top of the range for the role to allow for future and continued salary growth, and compensation decisions are dependent on the circumstances of each case.

Benefits

• Medical, dental, and vision coverage
• Prescription drug coverage
• Health care flexible spending
• Dependent care flexible spending
• Aflac supplemental policies (Accident, Cancer, Critical Illness, and Hospital Indemnity offered at no cost to employee)
• 401(k) plans
• Annual bonuses
• Opportunity to purchase company stock
• 11 paid holidays annually
• Up to 20 days PTO to be used for any reason
• State-mandated sick leave (Washington employees accrue 1-hour sick leave for every 40 hours worked)
• Other leaves of absence, if eligible, when needed to support your physical, financial, and emotional well-being

Aflac complies with all applicable leave laws, including, but not limited to, sick and safe leave, and adoption and parental leave, in all states and localities.