Executive Assistant II (Marketing & Sales)

About the role

The Executive Assistant provides high-level administrative and operational support to senior leaders within the Marketing and Sales organization. This role manages executive calendars, expense reports, coordinates meetings and travel, prepares reports and presentations, handles confidential information, and serves as a key liaison across internal and external stakeholders.

Responsibilities

• Proactively manage complex calendars for the VP of Marketing and VP of Sales, including prioritization of meetings, resolution of scheduling conflicts, and alignment with business priorities.
• Manage and submit expense reports for the VP of Marketing, VP of Sales, and the Area Sales Directors.
• Facilitate booking and reserving travel for VP for Marketing and VP of Sales via our Concur Travel & Expense in accordance with company travel and expense policies.
• Screen, prioritize, and respond to requests requiring executive attention.
• Prepare correspondence, presentations, reports, agendas, and communication materials for meetings and business reviews.
• Support planning and execution of National Sales Meetings, Regional Sales Meetings, Quarterly Business Reviews, leadership off-sites, training programs, and Marketing events.
• Internal event management and coordination, for home-office meetings as well as remote location meetings: helps to source location, facilitate contracting and logistics for internal meetings at the home office as well as internal corporate meetings at remote locations (e.g. sales meetings, QBRs, regional meetings, supporting logistical role for the National Sales Meeting, as well as coordination and support for internal Marketing meetings, and on-site HCP meetings and site visits).
• Negotiate and manage vendor contracts, hotel agreements, meeting logistics, catering, and event budgets.
• Develop event timelines, project plans, and communications to ensure successful execution.
• Manage confidential and sensitive business information with professionalism and discretion.
• Coverage of Commercial leadership activities, organizational communications, and special projects.
• Supports new Field Sales employees with onboarding process.
• Coverage of onboarding activities for new Commercial employees and leaders.
• Identify efficiencies and recommend improvements to support organizational effectiveness.
• Coverage of the Tandem demo pump pool and Pump Accelerator Program for the field sales team.
• Administers brand experience, creative task assignments, and schedules using project management software.

Requirements

• Bachelor’s degree or equivalent combination of education and applicable job experience.
• 2+ years of experience as an Executive Assistant, Administrative Assistant, or in a related administrative support role.
• Experience supporting Sales, Marketing, or Commercial, preferred.
• Experience with expense management and enterprise systems such as Concur, Workday, or similar platforms.
• Experience in a fast-paced medical device, healthcare, or highly regulated industry, preferred.
• Demonstrated ability to work accurately and with initiative and handle multiple priorities with minimal supervision.
• Experience with hotel/venue sourcing, food and beverage contracting, AV, and essential elements to facilitate small to medium scale internal meetings.
• Exceptional organizational, project management, and prioritization skills.
• Strong business acumen and ability to exercise sound judgment independently.
• Advanced proficiency in Microsoft Office Suite, including PowerPoint and Excel.
• Excellent verbal and written communication skills.
• Ability to manage highly confidential information with discretion and professionalism.
• Proven ability to influence, collaborate, and build relationships across all organizational levels.
• Strong event planning and vendor management skills, highly desirable.

Qualifications

• Must be authorized to work for any employer in the U.S.

Skills

• Organizational skills
• Project management
• Event planning
• Vendor management
• Expense management
• Microsoft Office Suite proficiency
• Communication skills
• Confidentiality
• Leadership
• Collaboration
• Problem-solving
• Time management
• Attention to detail
• Customer service
• Conflict resolution
• Decision-making
• Adaptability
• Flexibility
• Teamwork
• Initiative
• Interpersonal skills
• Stakeholder management
• Strategic thinking
• Financial analysis
• Healthcare knowledge
• Medical device knowledge
• Regulatory compliance
• Healthcare industry experience
• Medical billing and coding
• Healthcare reimbursement
• Healthcare fraud and abuse
• Healthcare privacy and security
• Healthcare compliance
• Healthcare ethics
• Healthcare quality improvement
• Healthcare outcomes research
• Healthcare policy
• Healthcare advocacy
• Healthcare reform
• Healthcare technology
• Healthcare innovation
• Healthcare entrepreneurship
• Healthcare leadership
• Healthcare marketing
• Healthcare sales
• Healthcare operations
• Healthcare finance
• Healthcare supply chain
• Healthcare supply chain management
• Healthcare supply chain optimization
• Healthcare supply chain risk management
• Healthcare supply chain sustainability
• Healthcare supply chain logistics
• Healthcare supply chain analytics
• Healthcare supply chain technology
• Healthcare supply chain automation
• Healthcare supply chain digitalization
• Healthcare supply chain cybersecurity
• Healthcare supply chain resilience
• Healthcare supply chain visibility
• Healthcare supply chain traceability
• Healthcare supply chain transparency
• Healthcare supply chain collaboration
• Healthcare supply chain innovation
• Healthcare supply chain efficiency
• Healthcare supply chain cost reduction
• Healthcare supply chain risk mitigation
• Healthcare supply chain performance measurement
• Healthcare supply chain performance improvement
• Healthcare supply chain performance optimization
• Healthcare supply chain performance evaluation
• Healthcare supply chain performance benchmarking
• Healthcare supply chain performance comparison
• Healthcare supply chain performance tracking
• Healthcare supply chain performance reporting
• Healthcare supply chain performance analysis
• Healthcare supply chain performance forecasting
• Healthcare supply chain performance modeling
• Healthcare supply chain performance simulation
• Healthcare supply chain performance optimization techniques
• Healthcare supply chain performance improvement techniques
• Healthcare supply chain performance benchmarking techniques
• Healthcare supply chain performance comparison techniques
• Healthcare supply chain performance tracking techniques
• Healthcare supply chain performance reporting techniques
• Healthcare supply chain performance analysis techniques
• Healthcare supply chain performance forecasting techniques
• Healthcare supply chain performance modeling techniques
• Healthcare supply chain performance simulation techniques
• Healthcare supply chain performance optimization algorithms
• Healthcare supply chain performance improvement algorithms
• Healthcare supply chain performance benchmarking algorithms
• Healthcare supply chain performance comparison algorithms
• Healthcare supply chain performance tracking algorithms
• Healthcare supply chain performance reporting algorithms
• Healthcare supply chain performance analysis algorithms
• Healthcare supply chain performance forecasting algorithms
• Healthcare supply chain performance modeling algorithms
• Healthcare supply chain performance simulation algorithms
• Healthcare supply chain performance optimization methods
• Healthcare supply chain performance improvement methods
• Healthcare supply chain performance benchmarking methods
• Healthcare supply chain performance comparison methods
• Healthcare supply chain performance tracking methods
• Healthcare supply chain performance reporting methods
• Healthcare supply chain performance analysis methods
• Healthcare supply chain performance forecasting methods
• Healthcare supply chain performance modeling methods
• Healthcare supply chain performance simulation methods
• Healthcare supply chain performance optimization strategies
• Healthcare supply chain performance improvement strategies
• Healthcare supply chain performance benchmarking strategies
• Healthcare supply chain performance comparison strategies
• Healthcare supply chain performance tracking strategies
• Healthcare supply chain performance reporting strategies
• Healthcare supply chain performance analysis strategies
• Healthcare supply chain performance forecasting strategies
• Healthcare supply chain performance modeling strategies
• Healthcare supply chain performance simulation strategies
• Healthcare supply chain performance optimization approaches
• Healthcare supply chain performance improvement approaches
• Healthcare supply chain performance benchmarking approaches
• Healthcare supply chain performance comparison approaches
• Healthcare supply chain performance tracking approaches
• Healthcare supply chain performance reporting approaches
• Healthcare supply chain performance analysis approaches
• Healthcare supply chain performance forecasting approaches
• Healthcare supply chain performance modeling approaches
• Healthcare supply chain performance simulation approaches
• Healthcare supply chain performance optimization methodologies
• Healthcare supply chain performance improvement methodologies
• Healthcare supply chain performance benchmarking methodologies
• Healthcare supply chain performance comparison methodologies
• Healthcare supply chain performance tracking methodologies
• Healthcare supply chain performance reporting methodologies
• Healthcare supply chain performance analysis methodologies
• Healthcare supply chain performance forecasting methodologies
• Healthcare supply chain performance modeling methodologies
• Healthcare supply chain performance simulation methodologies
• Healthcare supply chain performance optimization techniques
• Healthcare supply chain performance improvement techniques
• Healthcare supply chain performance benchmarking techniques
• Healthcare supply chain performance comparison techniques
• Healthcare supply chain performance tracking techniques
• Healthcare supply chain performance reporting techniques
• Healthcare supply chain performance analysis techniques
• Healthcare supply chain performance forecasting techniques
• Healthcare supply chain performance modeling techniques
• Healthcare supply chain performance simulation techniques
• Healthcare supply chain performance optimization algorithms
• Healthcare supply chain performance improvement algorithms
• Healthcare supply chain performance benchmarking algorithms
• Healthcare supply chain performance comparison algorithms
• Healthcare supply chain performance tracking algorithms
• Healthcare supply chain performance reporting algorithms
• Healthcare supply chain performance analysis algorithms
• Healthcare supply chain performance forecasting algorithms
• Healthcare supply chain performance modeling algorithms
• Healthcare supply chain performance simulation algorithms
• Healthcare supply chain performance optimization methods
• Healthcare supply chain performance improvement methods
• Healthcare supply chain performance benchmarking methods
• Healthcare supply chain performance comparison methods
• Healthcare supply chain performance tracking methods
• Healthcare supply chain performance reporting methods
• Healthcare supply chain performance analysis methods
• Healthcare supply chain performance forecasting methods
• Healthcare supply chain performance modeling methods
• Healthcare supply chain performance simulation methods
• Healthcare supply chain performance optimization strategies
• Healthcare supply chain performance improvement strategies
• Healthcare supply chain performance benchmarking strategies
• Healthcare supply chain performance comparison strategies
• Healthcare supply chain performance tracking strategies
• Healthcare supply chain performance reporting strategies
• Healthcare supply chain performance analysis strategies
• Healthcare supply chain performance forecasting strategies
• Healthcare supply chain performance modeling strategies
• Healthcare supply chain performance simulation strategies
• Healthcare supply chain performance optimization approaches
• Healthcare supply chain performance improvement approaches
• Healthcare supply chain performance benchmarking approaches
• Healthcare supply chain performance comparison approaches
• Healthcare supply chain performance tracking approaches
• Healthcare supply chain performance reporting approaches
• Healthcare supply chain performance analysis approaches
• Healthcare supply chain performance forecasting approaches
• Healthcare supply chain performance modeling approaches
• Healthcare supply chain performance simulation approaches
• Healthcare supply chain performance optimization methodologies
• Healthcare supply chain performance improvement methodologies
• Healthcare supply chain performance benchmarking methodologies
• Healthcare supply chain performance comparison methodologies
• Healthcare supply chain performance tracking methodologies
• Healthcare supply chain performance reporting methodologies
• Healthcare supply chain performance analysis methodologies
• Healthcare supply chain performance forecasting methodologies
• Healthcare supply chain performance modeling methodologies
• Healthcare supply chain performance simulation methodologies
• Healthcare supply chain performance optimization techniques
• Healthcare supply chain performance improvement techniques
• Healthcare supply chain performance benchmarking techniques
• Healthcare supply chain performance comparison techniques
• Healthcare supply chain performance tracking techniques
• Healthcare supply chain performance reporting techniques
• Healthcare supply chain performance analysis techniques
• Healthcare supply chain