Executive Assistant II

Overview

In business for over 70 years, Republic Finance is a trusted lender operating in over 250 communities across the United States. Specializing in flexible lending solutions and unparalleled customer service, Republic Finance aims to improve its offerings and expand its presence through new branches and internal promotions.

Responsibilities

• Coordinate and schedule conference calls, meetings, and events for the department with regular interaction with key leaders inside and outside Republic Finance.
• Maintain records and create high-quality status reports, presentations, charts, graphs, spreadsheets, summarizing information that is often confidential in nature.
• Create, proofread, and edit complex or confidential correspondence; relay confidential information; maintain and organize executive-level information.
• Prepare and manage departmental budget, track monthly expenses, and coordinate with executive areas of responsibility to identify and anticipate expenses for the current and upcoming year for budget purposes.
• Provide high-level administrative support to the EVP, Director of Branch Operations, including travel and expense management, maintaining detailed travel itineraries, managing personalized card distribution, coordinating branch-related updates, and partnering with branch administrators to support division communications and meetings.
• Provide executive administrative support to the CFO, including calendar management, vendor management, maintaining report binders, travel and expense management, scheduling conference calls, applying electronic signatures to confidential documents on behalf of the executive, and scheduling and coordinating meetings and events for the Finance department.
• Provide additional administrative support to the Finance team, including scheduling meetings, applying electronic signatures to documents on behalf of team members, and managing travel and expense activities for a team of approximately four people.
• Participate in the Employee Engagement Committee by helping plan, coordinate, and execute events for the Plano office.
• Aid in key strategic large-scale events, including securing hotel and catering contracts, preparing invitations and communications, and coordinating event details on-site.
• Handle multiple tasks with a high degree of attention to detail, manage frequent interruptions, set priorities effectively, and adapt quickly to changing needs and deadlines.
• Develop and maintain a basic working knowledge of office technology to support executives with joining and participating in virtual meetings and being able to successfully operate company-wide meetings as facilitator and mediator.
• Assist with special assignments and projects, including coordinating ad-hoc initiatives and providing temporary administrative support for HR- and Marketing-related tasks as needed.

Requirements

• 5+ years of experience as an Executive Assistant or an Administrative Assistant for Senior Management.
• Bachelor's degree or equivalent work experience.
• Current licensed notary in Texas (strongly preferred), or willing to obtain.
• Excellent organization and time-management skills, with the ability to set priorities, handle multiple tasks, and meet critical deadlines with high degree of attention to detail.
• Proficiency in MS Office products, particularly Outlook, Word, PowerPoint, and Excel.
• Desire to work in a positive, results-driven, and collaborative work environment.
• Self-motivated and high degree of autonomy in completing assigned tasks and projects.
• Ability to make sound judgments and maintain a high degree of confidentiality.
• Excellent verbal & written communication skills.

Benefits

• Competitive compensation and benefits package including:
• Health, Dental, & Vision Insurance
• 15 days of Paid Time Off (PTO) to start + 1 additional personal holiday
• 401k + employer match
• Company-provided Life Insurance & Long Term Disability
• Employee Assistance Program - Confidential mental health support

Additional Benefits

• Access to LinkedIn Learning's library of 10,000+ professional development courses
• Employee of the Month Program
• Philanthropic support for multiple charities including an annual drive for St. Jude Children's Research Hospital
• Regular drawings for Sports tickets
• Professional offices with a friendly team environment

About Republic Finance

Republic Finance, LLC is an Equal Opportunity Employer and does not discriminate on the basis of race, sex, color, religion, national origin, age disability or veteran status in employment opportunities and benefits. Republic Finance, LLC maintains a Drug-Free Workplace.