Executive Assistant II

About the role

This will be a hybrid role working between your home office and our Burlington MA headquarters. As an Executive Assistant II, you will provide high-energy, proactive, and efficient executive administrative support to one US-based CEO organization leader.

Responsibilities

• Calendar management: Manage scheduling across multiple time zones, understanding the executive’s priorities and preferences, working with discretion, and prioritizing effectively.
• Travel arrangements: Arrange, book, and manage domestic and international travel, including managing visa applications via our travel agency for the EVP.
• Event/meeting planning: Plan and coordinate events and meetings hosted by EVP, including setup, materials preparation, and logistics with catering, facilities, and IT.
• Expense management: Submit executive expenses in line with corporate guidelines.
• Other administrative tasks: Purchase items or gifts for the team, ensure manual mail distribution lists are up to date for the team, and perform other tasks as needed by the EVP.

Requirements

• 4-6 years’ experience providing administrative support to senior-level positions, preferably in technology.
• Strong knowledge of Office 365 at an advanced level, including Word, PowerPoint, Excel, Co-Pilot and Teams. Knowledge of Asana would be useful but is not essential.

Qualifications

• An initiative-taking, proactive, and highly detail-oriented approach, ensuring no detail slips through the cracks.
• Comfort interacting with all levels within the organization.
• The ability to manage highly confidential information and sensitive situations with the utmost discretion.
• An outgoing personality and a trustworthy approach, with a strong sense of ethics.
• Superior interpersonal, listening, and organizational skills.
• The ability to communicate clearly and thoroughly with a broad range of people, gaining respect, understanding, commitment, and support.

Skills

• Knowledge of Office 365 at an advanced level, including Word, PowerPoint, Excel, Co-Pilot and Teams.
• Knowledge of Asana (useful but not essential).

Benefits

• Medical, dental, vision, life & disability, and financial benefits (including 401(k) retirement savings plan).
• Tuition Reimbursement program.
• Additional voluntary benefits including crucial illness/hospital indemnity, identity theft protection, auto & home insurance, legal, and pet insurance.
• Competitive salary, bonus, and best-in-class Employee Stock Purchase Program (ESPP) with a 27-month lookback.
• Flexible paid vacation time, paid day off for your birthday, and company holidays.
• A variety of leave plans, including Parental Leave.
• Employee Assistance Program (EAP) and an employee well-being program focusing on physical, mental, and financial health.

Pay

Base Salary Range: $93,500 - $110,000

This position is also eligible to participate in our performance-based annual corporate bonus plan. Final base compensation is determined by a number of factors, including but not limited to job-related skills, education, demonstrable experience, and allowance for future and continued salary growth.

Schedule

This will be a hybrid role working between your home office and our Burlington MA headquarters.