Executive Assistant II

Essential Duties/Responsibilities

• Affords administrative support to the Executive Cabinet member
• Assists and relieves manager of a variety of complex administrative duties
• Screens incoming mail, both internal and external
• Answers or refers to other managers for appropriate distribution of letters not requiring supervisor's personal handling
• Alerts supervisor of mail requiring immediate action
• Compiles and analyzes requested information
• Drafts replies and/or transcribes correspondence for signature
• Plays a role in arranging and answering telephone calls
• Regularly interfaces with other departments and agencies outside the ministry to exchange information, answer inquiries, act on problems, and secure cooperation or approval on action to be taken
• Follows up to ensure that responses have been adequate
• Operates and inputs data into computer terminals, utilizing existing software
• Performs computer inquiries and generates computer reports
• Operates independently in absence of supervisor, calling on staff when required
• Assists and advises supervisor on problems, sorts correspondence, mail, and matters by order of importance and priority for immediate action upon supervisor's return
• Serves as a liaison between manager and others
• Serves as a point of contact for administrative/procedural questions relating to policy and procedure for other ministry personnel and outside callers
• Monitors administrative assignments within the organization setting priorities for meeting deadlines and balancing supervisor's and own workloads
• Adjusts work schedule to meet extra demands
• Prioritizes tasks to complete multiple projects
• Initiates and organizes data for reports and presentations for supervisor's review
• Prepares presentations, reports, charts, and graphs to be presented to any level of management
• Provides administrative support to other departments in specified C-level structure
• Trains, instructs, and/or coordinates the work of other administrative personnel

Managerial Breadth/Scope of Job

• Trains, instructs, and/or coordinates the work of other administrative personnel

Job Qualifications/Requirements

• Character/Spiritual: Exemplifies Ephesians 5:1-2, pursues the Great Commission, maintains a courteous, Christ-like attitude, adheres to the Standard of Moral Conduct and Statement of Faith, upholds Focus on the Family's ministry in prayer, prays personally for Focus on the Family’s staff and constituents, may occasionally lead in a public prayer, engages in Christian ministry, demonstrates behaviors aligned with FOF core values
• Knowledge/Experience: Specialized training/education equivalent to three years of college, 5-7 years of directly related experience
• Skills, Abilities, and Special Talents/Gifts: Ability to communicate effectively (oral and written), frequently interfaces with individuals in executive positions, complete discretion, courtesy, and tact required when dealing with individuals on telephone and in person, establishes and maintains rapport with various levels of staff across the ministry, responds appropriately to employees, constituency, and executive management, especially during high-pressure situations, exhibits good leadership capabilities to coordinate administrative workflow, type 75 wpm, proficient in the use of computer hardware and software, advanced knowledge of Microsoft Word, Excel, and PowerPoint, shorthand or equivalent transcription ability

Pay Range

$22.70 to $26.60

Application Materials Required

• A current resume
• A cover letter that specifically addresses the job requirements and outlines qualifications

Focus on the Family's Benefit Package

• Medical Plan
• Dental Plan
• Vision Plan
• Life Insurance
• Disability Insurance
• Flexible Spending Accounts
• EAP (Employee Assistance Program)
• Tuition Reimbursement
• Warehouse Membership Reimbursement

Tentative Search Timeline

Priority will be given to applications submitted by July 26, 2026. However, this posting will remain open until filled. The potential employee start date is August 3, 2026.