Executive Assistant II

About the role

Full-time position supporting NIH OER leadership. Located on-site at NIH with potential for hybrid work based on client needs and direction.

Responsibilities

• Managing calendars and meetings
• Preparing meeting materials
• Taking and producing meeting minutes
• Escorting visitors
• Coordinating actions and activities with internal and external stakeholders
• Drafting correspondence and other miscellaneous documentation
• Supporting travel planning
• Coordinating and providing logistical support as needed
• Handling general administrative and mailing processes
• Attending meetings, briefings, and other activities in support of organizational programs; taking notes on comments and commitments; tracking action items
• Performing other duties as assigned that support OER’s mission and operational needs

Requirements

• 3 years of administrative and/or customer service experience
• Recent work experience within the NIH (ideal)
• Proven experience with Microsoft 365
• Knowledge and understanding of special attributes needed to work at the executive level
• Working knowledge of NIH processes, procedures, and organizational structure

Skills

• Microsoft Office 365 programs (Outlook, Word, Teams, Excel) with high-level competence
• Strong administrative skills with a focus on executive-level requirements
• Proven technical proficiency, including data analysis and preparation of reports
• Very strong organizational skills
• Self-starter with a high degree of professional courtesy and discretion
• Strong problem-solving abilities
• Highly efficient and effective oral and written communication skills
• Social media knowledge
• Adobe applications

Qualifications

Associate degree or high school diploma.