Executive Assistant II

About the role

We are seeking a highly organized and proactive Administrative Assistant to support our Founding Families Engagement (FFE) and Corporate Social Responsibility (CSR) teams. This role is ideal for someone who enjoys building strong relationships, managing details with precision, and providing thoughtful, behind-the-scenes support to high-profile stakeholders.

Responsibilities

• Managing calendars, scheduling meetings, and coordinating logistics for team members and select Founding Family members
• Preparing and processing invoices, purchase orders, expense reports, and tracking budgets
• Supporting planning and execution of meetings, events, and CSR initiatives
• Cooking and communicating with internal partners, external consultants, and family support staff
• Handling sensitive and confidential information with discretion and professionalism
• Monitoring follow-ups, anticipating next steps, and ensuring priorities stay on track

Requirements

• Experience in an administrative or executive support role
• Proven ability to manage calendars, scheduling, and logistics
• Experience handling confidential or sensitive information responsibly
• Strong organizational and multitasking skills
• Proficiency in standard office tools (e.g., Microsoft Office Suite)
• Experience supporting multiple stakeholders or teams

Skills To Be Successful In The Role

• Strong communication and relationship-building skills
• Exceptional attention to detail and accuracy
• High level of discretion and confidentiality
• Proactive mindset with the ability to anticipate needs
• Sound judgment and problem-solving ability
• A service-oriented approach with a collaborative mindset
• Adaptability and comfort working in a dynamic environment