Executive Assistant I, Rail Operations
Orange County Transportation Authority · Orange, CA · 3 mo ago
Administrative$31.39/hrFull-time
What You’ll Do
- Provide high-level administrative and clerical support to a Director
- Serve as liaison between executive leadership, agency staff, management, and the public
- Manage complex calendars, schedule meetings, and coordinate travel arrangements
- Prepare Board agenda items and supporting materials
- Draft and edit correspondence, reports, memoranda, and meeting minutes
- Compile statistical and financial data for reports and special projects
- Maintain complex filing systems, payroll records, and personnel documentation
- Review documents for accuracy, compliance, and completeness
- Aid with budget coordination, monitoring expenditures, and verifying financial information
- Support Board Agenda Planning and Executive Calendars
- Plan and coordinate division events, meetings, conferences, and agency activities
- Conduct research and analysis to support administrative decision-making
What We’re Looking For
- High school diploma or equivalent
- Minimum of six years of administrative or executive secretarial experience
- Strong organizational and time-management skills
- Exceptional attention to detail and accuracy
- Strong written and verbal communication skills
- Proficiency in preparing professional documents and reports
- Ability to prioritize multiple assignments in a fast-paced environment
Pay
Starting salary will be within the range of $31.39 – $43.18 per hour, based on qualifications.
Benefits
Competitive compensation and comprehensive benefits are offered.
Why You’ll Love It
- Play a vital role supporting executive leadership
- Work in a collaborative, mission-driven public agency
- Contribute to projects and initiatives that support transportation services across Orange County
- Opportunities for professional growth and development
About the Role
This is a non-exempt position in salary grade 160: Min $31.39 – Mid $37.29 – Max $43.18/hour.
Qualifications
High school diploma or equivalent
Skills
Minimum of six years of administrative or executive secretarial experience
Requirements
Strong organizational and time-management skills
Benefits
Competitive compensation and comprehensive benefits
Schedule
Not specified