Executive Assistant I - Membership

About the role

The Executive Assistant I, Membership supports the VP, Membership and initiatives of the marketing department, including support for dentist leadership groups managed by the department. Key responsibilities include providing administrative support, coordinating meetings and events, and maintaining department records.

Responsibilities

• Provides logistical support to meetings and events.
• Maintains strict confidentiality.
• Anticipates department needs and takes initiative.
• Communicates effectively with various stakeholders.
• Coordinates volunteer meetings and prepares correspondence/reporting.
• Supports board and committee operations and succession planning.
• Builds strong relationships with administrative and committee/board support staff.
• Partners with marketing coordinator(s) and specialists to support high-volume times and department goals.

Requirements

• High school diploma or GED.
• 5+ years executive administrative support experience in a professional environment.
• Ability to provide logistical support to meetings and events.
• Maintain strict confidentiality.
• Excellent attention to detail.
• Ability to take initiative and anticipate department needs.
• Excellent interpersonal, verbal and written communication skills.
• Respond to changing situations in a flexible manner.
• Represent the organization to external and internal audiences.
• Strong computer skills, including ability to use Windows/Microsoft Office.

Qualifications

• Bachelor’s degree preferred.
• Familiarity and comfort with Internet searches.
• Prior experience with basic database functionalities (search, data-entry, report generation).
• Familiarity with volunteer governance structures and for-profit structures.
• Experience in a membership organization and/or supporting a marketing department.

Skills

• Collaboration: Proactively engages with an iterative mindset to enhance ideas and achieve organizational results; cultivates relationships, builds partnerships, shares and learns without boundaries.
• Service: Focusing on meeting needs and exceeding expectations for those served inside and outside the organization.
• Resourcefulness: Uses creativity, ingenuity and insight to tackle issues and provide fresh solutions.

Benefits

• Remote and hybrid flexibility.
• Generous time off program starting at 22 days of PTO and 13 paid holidays (including a floating holiday and winter closure).
• Highly competitive medical, dental and vision plans, including FSA and HSA account options.
• 401(k) plans, with a generous match and safe harbor contributions upon eligibility.
• Paid parental leave.
• Wellness programs, including incentives and an In-Shape Family Fitness discount.

Pay

$59,000 - $73,800 per year

Schedule

Remote first work environment with occasional travel and in-office meetings. Must be within commuting distance of Sacramento, CA.