Executive Assistant I, District Improvement and Accountability

Qualifications

• High school diploma or GED equivalent; some college preferred or administrative office experience.
• Minimum of 5 years of experience as an administrative secretary, with a minimum of 3 in a public education setting preferred.
• Excellent English verbal and written communication skills.
• Strong organizational and time-management abilities, detail-oriented, and the ability to prioritize multiple tasks effectively.
• Advanced proficiency in Microsoft Office Suite, Google Workspace Tools, eSchool, and eFinance.
• Proven ability to maintain confidentiality and handle sensitive information with discretion.
• Experience managing complex schedules and overseeing projects.
• Ability to work independently and as part of a team, demonstrating initiative in resolving issues and improving processes.
• Strong interpersonal skills, with the ability to build collaborative working relationships across departments and campuses.

Responsibilities

• Prepare correspondence, forms, manuals, reports, and presentations.
• Maintain physical and electronic department files and records.
• Perform routine bookkeeping tasks and maintain department budget records.
• Compile pertinent data as needed when preparing reports.
• Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.
• Make meeting arrangements for department activities, including preparing materials, scheduling, and setting up facilities.
• Maintain a schedule of appointments for the administrator and make travel arrangements.
• Maintain calendar with department and assistant superintendent schedules.
• Compile, monitor, and process personnel time and payroll records.
• Perform other duties as assigned by the Assistant Superintendent.

Working Conditions

• Work with frequent interruptions, maintain emotional control under stress.
• Repetitive hand motions; prolonged use of computer.

Pay

$48,178 (CP-8 paygrade) for the 2026-2027 school year, based on experience as set by the Board of Trustees.

Schedule

244 days per year.