Executive Assistant I- CHA Foundation & Community Health

Location: Commerce Place • Full-time • 8-hour shifts (8:30 AM – 5:00 PM) • 40 hours/week • Weekend and on-call requirements during event season

About the role

Under the general supervision of Department Leadership and in accordance with CHA established policies and procedures, the qualified candidate will provide high-level administrative support and perform a variety of office procedures.

Responsibilities

• Provides a variety of administrative functions to support the work of the CDO/CCO.
• Assists in preparation and follow-up of meetings by preparing materials, minutes, and all necessary follow-throughs, including Board, staff, and community meetings.
• Writes and inputs all minutes, memos, correspondence, and reports as directed.
• Organizes daily activities for CDO/CCO, including schedules, special events, travel, ongoing communications/correspondence, and coordinating, executing, and purchasing supplies.
• Maintains computer databases including donors/funders, budgets, staffing, and grants.
• Ensures timely and accurate budget, reimbursement, distribution, and reporting for grant funds.
• Manages data entry, cleaning, and report writing.
• Supports and assists with coordination of events, meetings, and programming for both departments.
• Manages a busy office environment that requires teamwork, collaboration, and flexibility within a complex hospital system.

Requirements

• Associate’s degree required plus prior administrative experience in a healthcare setting; Bachelor’s degree preferred.
• Minimum 5 years’ experience as an administrative assistant.
• Understanding of donor software (CRM such as Raiser’s Edge, Events Software).
• Demonstrated effective project management skills and experience.
• Strong written and verbal communication skills, with the ability to tailor messages to individuals and audiences.
• Strong organizational skills with the ability to focus detailed, concentrated effort on multiple projects and re-establish priorities as necessary.
• Initiative and ability to be self-directed, while thriving in a setting requiring collaboration and teamwork.
• Attention to detail that ensures appropriate and timely follow-through on projects.
• Ability to effectively respond to time-sensitive issues and meet deadlines.
• Ability to work independently and as part of a team.
• Ability to work well with diverse clients, peers, and managers throughout CHA.
• Ability to take concise and comprehensive notes and to communicate clearly in written and oral communication.
• Excellent written, verbal, organizational, and interpersonal skills.

Pay

The final offer may vary within the listed pay range based on a candidate's experience, skills, qualifications, and internal equity considerations.