Executive Assistant (Hybrid)

About the role

Could you be our next Executive Assistant?Globe Life is looking for an Executive Assistant to join the team! In this role, you will be responsible for providing high-level administrative and strategic support to the Vice Presidents of a Globe Life Sales Division, serving as a key point of contact and trusted partner to the sales organization and exercising discretion and independent judgment in managing sensitive and confidential matters. The Executive Assistant independently prioritizes tasks, makes day-to-day operational decisions on behalf of the organization , selects vendors, manages event budgets and prepares reports and materials that influence business decisions. The Executive Assistant ensures organizational effectiveness by balancing multiple priorities, anticipating needs, and representing the Vice Presidents in both internal and external interactions.

Responsibilities

• Exercise independent judgment in prioritizing schedules, resolving calendar conflicts, and determining which meetings or issues require an Executive's direct attention.
• Represent Executive's in communications and meetings, making commitments and responding to inquiries to ensure seamless daily operations.
• Select and negotiate with vendors, approve related expenses within established limits, and manage event budgets to ensure cost-effective execution of division meetings.
• Prepare and review reports that identify trends, risks, and opportunities to support executive decision-making.
• Revise and improve administrative and event-planning processes to enhance efficiency, collaboration, and business outcomes.
• Provide and lead support to both internal and external parties with a high level of professionalism and in a manner that reflects positively on the organization.
• Review and prioritize requests and information, determine appropriate actions or routing, and ensure timely responses and follow-up.
• Manage Executive calendars, contacts, and travel logistics; anticipate needs and adjust schedules to maximize executive productivity.
• Coordinate briefing materials and meeting logistics to ensure leaders are well-prepared for discussions and decisions.
• Prepare Word, Excel, and PowerPoint presentations, agendas, reports, special projects, and other documents supporting organizational objectives.
• Oversee expense reporting, vendor