Executive Assistant Human Resources

About the Company

At Link Snacks, we show up hungry, roll up our sleeves, and dive straight into the hard work. We don’t hide from challenges; we hunt them down. We push harder, move faster, and take the kinds of big swings that built this business in the North Woods of Wisconsin four decades ago. We’re everyday people who deliver extraordinary results. Innovation, creativity, and urgency aren’t buzzwords—they’re expectations. Our global house of brands includes Jack Link’s®, Lorissa’s™ Organic Snacks, Golden Island®, BiFi®, Peperami®, and KOOEE!®. We are humble, gritty, passionate people who move faster, innovate harder, and keep raising the bar.

About the Role

The Executive Administrative Assistant for Human Resources provides high-quality administrative support to the VP of Human Resources and the broader HR team. This role coordinates travel, manages executive calendars, processes expenses, and supports key meetings and events. The ideal candidate is highly organized, proactive, detail-oriented, and capable of managing multiple priorities while maintaining exceptional service and confidentiality.

Responsibilities

• Provide comprehensive administrative and operational support to senior HR leaders and department personnel, ensuring priorities, meetings, and daily activities are effectively coordinated.
• Manage complex calendars and changing priorities, using sound judgment, flexibility, and discretion to address urgent and time-sensitive requests.
• Coordinate travel arrangements, including transportation, lodging, itineraries, and related documentation.
• Partner with executive leaders, executive assistants, and cross-functional teams to coordinate meetings, events, and organizational initiatives.
• Prepare professional documents and meeting materials, including correspondence, reports, agendas, meeting minutes, presentations, spreadsheets, invoices, and action-item tracking.
• Process expense reports, corporate credit card reconciliations, mileage reports, and related administrative documentation.
• Lead and continuously improve employee onboarding processes, including new hire documentation, employment verification, HRIS data entry, orientation, resources, and hiring manager support.
• Manage the shared HR inbox by responding to general inquiries and directing requests to the appropriate team or department.
• Partner with Talent Acquisition to coordinate high-priority interviews, candidate travel and reimbursements, recruiting activities, and applicant tracking system administration.
• Support employee recognition, service anniversary, and engagement programs in partnership with HR teams across the organization.
• Support HR reporting, data tracking process improvements, and special projects.
• Handle sensitive and confidential information with professionalism, discretion, and sound judgment.
• Provide support for the Global team as needed.
• Provide night and weekend support as needed but infrequent.
• Perform other duties as assigned.

Work Environment

The work environment is a plant/office setting with varying degrees of temperatures and noise levels. Infrequent exposure to manufacturing equipment movement and wet/slippery floors. The vast majority of work is conducted in a climate-controlled office. Travel may be required.

Physical Demands

The physical demands described are representative of those that must be met to successfully perform the essential functions of this job. While performing the duties, the team member is regularly required to sit, use hands and fingers, handle or feel, and talk or hear. The team member is occasionally required to stand, walk, and reach with hands and arms. The team member must occasionally lift and/or move up to 25 pounds. Specific vision abilities required include close vision. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• 5+ years of executive administrative support experience, preferably supporting senior leaders.
• Experience as a highly resourceful team player, with the ability to also be extremely effective independently.
• Highly flexible demeanor and openness to assisting where needed.
• Demonstrated ability to work in a fast-paced environment, including adapting to frequent changes.
• Proactive approach to problem-solving with strong decision-making capability.
• Relevant experience in an administrative support role.
• High level of accuracy, attention to detail, and follow-through.

Skills

• Advanced skills in Microsoft Word, PowerPoint, and Outlook; proficient in Excel.
• Excellent verbal and written communication skills.
• Experience with Concur and UKG preferred.
• Ability to maintain confidentiality and exercise sound judgment in handling sensitive information.

Pay

The salary range for this role is $70,000 - $85,000 annually. Actual salaries will vary based on factors including external market data, internal equity, location, and candidate skill set and experience.

Benefits

Jack Link’s provides a variety of benefits to eligible team members, including:

• Medical, dental, and vision benefits.
• Life and disability insurance.
• 401k participation.
• Paid holidays and paid time off.
• Annual incentive and program-specific awards.