Executive Assistant - GTM

Responsibilities

• Design and own the full calendar cadence (monthly, quarterly, and annual) across the CRO, CMO, and collective GTM leadership team.
• Map meeting schedules against global holidays, fiscal close windows, V3, Circle of Excellence, and the annual planning calendar set by the Head of Strategy.
• Ensure sequencing is intentional: the right conversations happen in the right order, at the right altitude.
• Facilitate key recurring forums (QBRs, MAP check-ins, GTM syncs) not just book them, but make sure they run well.
• Own the end-to-end flow of performance reviews across all direct reports of the CRO and CMO.
• Communicate timelines, distribute documentation, and follow through relentlessly until every review is completed and posted in Bamboo.
• Schedule and track quarterly check-ins with consistent documentation — nothing falls through the cracks.
• Serve as the connective tissue between people operations and day-to-day leadership accountability and handle timely delivery of birthday, anniversary and illness related morale.
• Monitor and maintain MAPs (Missions of Aspirational Performance) for all leaders across the CRO and CMO organizations.
• Surface gaps proactively — flag at-risk performance before it becomes a problem, and celebrate strong performance before it goes unnoticed.
• Keep the C-suite informed with regular status updates; no one should be surprised by MAP compliance issues.
• Track individual completion rates and prepare preliminary AIM Award nominations each quarter — you do the legwork, leadership makes the call.
• Own training completion across the full Sales and Marketing organizations reporting to the CRO and CMO.
• Monitor progress dashboards, flag non-compliance early, and work directly with managers to drive completion.
• Coordinate with the learning and enablement team to ensure curriculum stays current and launches are tracked.
• Report out on training health as a regular cadence item — completion is not optional, and you're the one who makes that visible.
• Collaborate with the Head of Strategy to align board agendas to business outcomes — content-first, not calendar-first.
• Run kickoff meetings with the CRO and CMO well in advance of each board cycle; track slide progress and talk track readiness.
• Manage all logistics: travel, prep materials, pre-reads, and post-board follow-up actions with full ownership.
• Ensure neither executive arrives underprepared, overbooked, or without the context they need to lead.
• Serve as a communications hub between the CRO, CMO, and their broader organizations — ensuring the right information reaches the right people at the right time.
• Draft, review, and manage internal communications on behalf of leadership, including team announcements, initiative updates, and follow-ups from key meetings.
• Triage inbound requests, surface what requires executive attention, and move everything else forward without escalation.
• Protect executive bandwidth — not by gatekeeping, but by creating clarity about what needs to be prioritized and when.
• Actively leverage AI tools (scheduling automation, note-taking, document prep, workflow management) to raise the operational ceiling of the role.
• Identify and eliminate recurring inefficiencies in the GTM operating model — if something is broken, you fix it; if something is manual, you automate it.
• Build and maintain lightweight systems of record for the CRO and CMO office: decision logs, action trackers, stakeholder maps.
• Benchmark how the GTM org operates and bring forward recommendations — you're not just keeping the machine running, you're making it faster.

Qualifications

• You've operated in a senior EA, Business Manager, or Chief of Staff-adjacent role in a high-growth B2B SaaS or technology company.
• You understand how GTM organizations work.
• You are relentlessly organized.
• You think in systems and process.
• You don't wait to be asked, rather you see what's needed and move.
• You are a confident communicator at every level such as you can write a crisp exec summary, run a QBR prep session, and navigate a sensitive people conversation.
• You hold people accountable without being the bad cop.