Executive Assistant GS9763

Contact: Jamie Childers, Jamie.Childers@okstate.edu

Appointment: Regular Continuous/Until Further Notice

About the role

The Executive Assistant for OSU-CHS to the Vice President for Healthcare Delivery and CEO of the OSU Medical Authority & Trust.

Responsibilities

• Provide administrative support for the Vice President, including procurement requests, travel, OSU foundation reimbursement requests, calendar maintenance, and other communication management.
• Serve as assistant secretary to the OSU Medical Authority: maintain the OnBoard management system, prepare agendas, and record meeting minutes.
• Liaise with government agencies as required.

Requirements

• Bachelor's degree or equivalent experience in a high‑level administrative support role.
• Three (3) to five (5) years of related experience.
• Post‑secondary education may substitute for years of required experience.
• Valid driver’s license.
• Experience in a higher education or corporate setting (preferred).
• Possible exposure to hazardous material, hot and cold, blood‑borne pathogens.
• Ability to lift and carry 8‑10 pounds, stoop, reach, stand, walk, finger, grasp, feel, talk, hear, see, and perform repetitive motions with or without reasonable accommodations.

Skills

• Proficiency in Microsoft Office applications.
• Demonstrated ability to function independently and manage multiple tasks in a timely manner.
• Demonstrated ability to communicate with and inspire others.
• Demonstrated ability to work effectively with faculty, administrators, and staff.
• Proven track record of success in a complex operational setting.
• History of ethical decision making.
• Desire to take on new tasks and learn new systems as they arise.

Pay

$20.00 – $22.50 per hour

Schedule

Typically Monday‑Friday, 8‑hour shifts