Executive Assistant & Growth Operations Associate

Key Responsibilities

• Manage the founder's inbox end-to-end, including prioritizing communications, drafting responses, and ensuring important items receive timely attention
• Maintain inbox organization and support the goal of consistently reaching inbox-zero
• Own calendar management, including scheduling meetings, coordinating across multiple time zones, and protecting focus time
• Anticipate scheduling conflicts and proactively resolve issues before they impact priorities
• Serve as a trusted partner across executive support, customer outreach, team coordination, and business operations
• Support travel planning, meeting preparation, and other executive administrative needs as required

LinkedIn & Professional Presence Management

• Manage the founder's LinkedIn presence with a high degree of discretion and professionalism
• Draft and schedule occasional LinkedIn content aligned with the founder's voice and brand
• Manage connection requests and inbound messages
• Escalate sensitive communications for review and approval before action
• Ensure all external communications maintain a thoughtful and conservative approach

Customer Outreach & Growth Operations

• Support outbound business development efforts within the construction sector
• Research, identify, and qualify prospective customers and strategic design partners
• Draft personalized outreach and follow-up sequences
• Maintain CRM accuracy and ensure prospect information remains organized and up to date
• Monitor and nurture warm opportunities to prevent promising conversations from going cold
• Collaborate closely with the founder to continuously improve outreach effectiveness

Team Coordination & Operations

• Act as a central point of coordination across a small, fast-moving team
• Track action items, project timelines, and operational priorities
• Cook up internal meetings, team rituals, and company events
• Aid in offsite planning, logistics, and team communications
• Help ensure cross-functional initiatives stay organized and moving forward

What We're Looking For

• 3+ years of experience supporting senior executives, founders, or leadership teams
• Strong experience in executive assistance, operations, project coordination, or similar roles
• Exceptional organizational and time-management skills
• Excellent written and verbal English communication skills
• Ability to handle confidential information with professionalism and discretion
• Experience managing calendars, inboxes, and executive priorities
• Comfortable working directly with founders and senior leadership
• Experience with CRM platforms and productivity tools such as Google Workspace, Slack, Notion, or similar software
• Strong attention to detail and follow-through
• Highly proactive, resourceful, and comfortable operating independently in a remote environment
• Interest in startups, technology, and customer-facing business operations

Additional Details

• Fully remote position
• Working hours: 9:00 AM – 6:00 PM EST
• Direct collaboration with the founder and leadership team
• Long-term opportunity with significant growth potential
• Location: India, Philippines (Remote)
• Competitive compensation based on experience
• Full remote work environment
• Opportunity to work directly with a founder and gain exposure to startup operations
• Professional growth and development opportunities