Executive Assistant, GREF

About the role

The role is located in Seattle, WA and supports the GREF Vice President. This is a demanding but highly rewarding role, allowing exposure to broad and diverse areas of the Amazon business and working with senior leadership teams on a multitude of exciting tasks.

Responsibilities

• Work in partnership with senior leaders, functional business partners, and other EAs to provide seamless support to the organization.
• Proactively manage executive calendars with accuracy, attention to detail, and proper allocation of time to promote productivity and recognize the need to reprioritize as appropriate.
• Understand business priorities and identify process improvements to create efficiency and scale for the leadership team.
• Organize and manage meetings, events, offsites, and team-based programmatic events.
• Carefully coordinate domestic and international travel in compliance with existing policies and procedures, ensuring effective use of time and resources, for the leadership team.
• Support the annual operational planning process, business planning, and performance review cycles.
• Track and help drive completion of key deliverables and follow up on outstanding items.

Qualifications

• 8+ years of executive assistant experience.
• Experience with domestic or international travel coordination.
• Experience with Microsoft Office products and applications.
• Experience with C-level executive calendar management.
• Experience as an Executive Assistant.

Preferred Qualifications

• Experience managing teams.
• Experience working in a matrixed organization.
• Experience in oral and written communication in English.
• Demonstrated usage of generative AI tools to enhance workflow efficiency, with a willingness to learn effective prompting and evaluation practices.
• Ability to recognize opportunities where generative AI could enhance products, workflows, or customer experiences.