Executive Assistant

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements with a high level of accuracy and confidentiality.
• Prepare, review, and edit correspondence, reports, presentations, and other documents.
• Cook up and support offsite meetings, and leadership events, including logistics, agendas, and follow-up actions.
• Attend key management meetings and organize necessary materials for meetings.
• Track and follow up on strategic projects, deadlines, and deliverables to ensure timely completion.
• Collaborate with other departments to facilitate smooth communication and execution of executive directives.
• Handle confidential and sensitive information with discretion and professionalism.

Qualifications

• Bachelor’s degree in Business Administration, Communications, or related field preferred.
• Minimum of three (3) years of executive administrative experience, supporting VP and above clients.
• Proven ability to manage multiple, complex priorities with attention to detail and accuracy.
• Exceptional written and verbal communication skills.
• High level of integrity, professionalism, and discretion when handling confidential information.
• Strong proficiency in MS365 (Outlook, Word, Excel, PowerPoint) and familiarity with MS collaboration tools.
• Experience with Oracle Fusion a plus.
• Demonstrated ability to build relationships, influence without authority, and operate effectively in a dynamic environment.

Pay

Estimated base salary range: $53,300 - $82,000 USD/annually. The base pay range shown is a guideline and reasonable estimate for this role. It takes into account the wide variety of factors that are considered in making compensation decisions. Actual compensation offered may vary from the posted range based upon geographic location, work experience, skill level, certifications, and other business and organizational needs.

Benefits

• Excellent Health, Dental & Vision Insurance
• Retirement 401(k) Savings Plan
• Generous paid time off policy including paid parental leave