Executive Assistant, Government Affairs

Primary Functions And Essential Responsibilities

• Meetings and Calendaring
• Highly complex calendar management
• Excellent and proactive communication to involved parties
• Coordinating on-site meetings with senior government officials
• Handling detailed logistics and compliance requirements
• Extensive coordination and scheduling of internal and external meetings and conference calls
• Ensuring conference room technology setup
• Prioritize Outlook calendar items
• Informing the supported professional of meeting changes
• Schedule meetings and conference rooms as necessary using Ares protocol
• Coordinate set up and clean up for catered meetings in conference rooms
• Communications
• Leverage Assist with communications and email management
• Draft responses for approval and communicate with internal and external professionals
• Act as a gate for inbound requests
• Compile/present follow-ups and action items for decision-making
• Travel and Expenses
• Coordinate all aspects of domestic and international travel
• Manage payment and maintain real-time tracking of meeting and itinerary changes
• Create detailed itineraries for all travel and key meetings
• Print boarding passes and check-in executives for flights
• Track flights to ensure they are on time and not cancelled
• Project Work
• Miscellaneous projects as needed, including financial analyses, coordination with third party service providers, and event management
• After-hours and Weekend Accessibility and Responsiveness
• Participate in and help drive EA Program projects and initiatives
• Provide back-up support to other senior executives
• Collaboration
• Partner with other assistants to develop systems and problem solve

Qualifications

• Education: Bachelor’s degree
• Experience Required: 5+ years as an Executive Assistant level experience supporting C-suite level executive(s)
• Financial services experience
• General Requirements: Professional presence and excellent interpersonal skills; strong phone etiquette; Demonstrates an eager, can-do attitude, willing and wanting to learn and take on projects as needed in dynamic environment; Ability to manage time and priorities well in a deadline-driven, fast paced department; Flexible and able to multi-task and respond quickly to changing priorities; Highly responsive and able work on evenings and weekends as needed; Excellent problem-solving capabilities with timely resolution, demonstrating an ability to work independently with limited guidance and exercise independent judgment, including knowing when to elevate concerns or issues; Able to anticipate problems and develop appropriate solutions while considering multiple viewpoints; Excellent, error-free written and verbal communication skills; Extremely detail oriented and highly organized; Proficient in Microsoft Office (Outlook, PowerPoint, Excel, Word); Strong client service orientation; Ability to maintain professional demeanor in all situations
• Reporting Relationships: Administrative Manager
• Compensation: The anticipated rate for this position is listed below. Total compensation may also include a discretionary performance-based bonus. $80,000-$100,000 / annum
• Ares U.S. Core Benefits include Comprehensive Medical/Rx, Dental and Vision plans; 401(k) program with company match; Flexible Savings Accounts (FSA); Healthcare Savings Accounts (HSA) with company contribution; Basic and Voluntary Life Insurance; Long-Term Disability (LTD) and Short-Term Disability (STD) insurance; Employee Assistance Program (EAP), and Commuter Benefits plan for parking and transit.
• Ares offers a number of additional benefits including access to a world-class medical advisory team, a mental health app that includes coaching, therapy and psychiatry, a mindfulness and wellbeing app, financial wellness benefit that includes access to a financial advisor, new parent leave, reproductive and adoption assistance, emergency backup care, matching gift program, education sponsorship program, and much more.