Executive Assistant, Global Patient Safety

About the role

The Global Patient Safety (GPS) Executive Assistant is a dynamic role that requires tenured experience in administrative support at Regeneron. The Executive Assistant will report to and support the Senior Vice President (SVP) of GPS, who oversees a global leadership team and functions in their remit.

Responsibilities

• Provide advanced calendar management, travel and all associated logistics to the SVP of GPS to ultimately ensure leaders of Regeneron and associated teams can effectively carry out high level business objectives.
• May lead all logistics/execution of internal meetings including but not limited to cross functional team buildings and town halls.
• Acts as the contact for external meetings and is responsible for collaborating with Strategic Sourcing and Procurement to manage and negotiate contracts for off-site meetings as well as managing meeting/event budgets within the approval limit.
• May assist with managing budgets within functional department supported.
• Handles travel and expense reports for their client, and additional clients in the department if necessary. Assists guests with travel, where applicable.
• Anticipate and make recommendations for catering for meetings and events scheduled over meal periods.
• May act as SME for junior Administrative colleagues, create best practices and proactively works with other administrative coordinators to ensure coverage while Admins are out of the office.

Requirements

• Associates or BA preferred; 8+ years administrative experience with a minimum of 4 years of executive administrative experience desirable.
• Years of experience may be considered in lieu of degree.
• Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally.
• Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality.
• Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.
• Advanced independent and shows advanced judgment and problem-solving skills.
• Comfortable leading projects. Ability to coordinate team members cross-functionally.
• A quick learner, can cope and make good decisions despite change and ambiguity; skillfully handles risk and uncertainty with composure and shifts gears with ease.
• Works comfortably with all levels in the organization including senior managers. Understands how senior leaders think and what they expect.
• Advanced knowledge and proficiency in MS Office, SharePoint, Concur and teleconference systems with the ability to assist with more advanced troubleshooting.
• May be responsible for training new employees on internal systems.

Qualifications

• Advanced experience in Microsoft 365 applications, Concur, and is able to learn new technologies with ease for themselves and their client.