EXECUTIVE ASSISTANT-FT

About the Role

West Oaks Hospital is seeking a dynamic and talented full-time Executive Assistant to join our team of compassionate, dedicated professionals. The Executive Assistant will provide executive administrative support to the Chief Executive Officer and Medical Director. A large component of this role is high-level proficiency in Microsoft Outlook applications, including Outlook calendaring, Excel, Publisher, contract coordination, and administrative meeting documentation. This position requires strong communication and observation skills, as well as the ability to accurately process and document information.

The Executive Assistant will also be responsible for credentialing physicians and physician assistants, managing the provider on-call schedule, and overseeing all facility contracts. Additionally, the role involves preparing and developing social media content under the guidance of the CEO or designee, and facilitating Service Excellence New Employee Orientation training.

Responsibilities

• Provide secretarial/administrative support for the CEO and Medical Director.
• Coordinate and submit reports as requested to the corporate office, including Monthly Reports, Time and Attendance, Expense Reports, etc., for the CEO and Medical Director as needed.
• Maintain an ongoing calendar and schedule appointments for the CEO.
• Coordinate and provide routine correspondence as needed for the hospital CEO and Medical Director.
• Ensure the proper operation of all hospital equipment.
• Attend, record, compose, and execute committee meeting minutes and agendas when requested.
• Prepare letters of agreement, physician contracts, and other service provider contracts as needed.
• Coordinate conference events, selection of dietary menus, and location arrangements.
• Organize, establish, and maintain various files and records.
• Maintain control files of matters in progress and follow up to ensure swift resolutions.
• Answer all incoming calls for the Administration Department and sort/review all administrative departmental incoming mail.
• Perform other duties as assigned.

Requirements

• Education: High School Diploma or GED (required); Some College (preferred).
• Licensure and Certification: None required.
• Experience: Three years of related experience (required); Experience in a hospital setting (preferred).

Benefits

• Student Loan Forgiveness Program
• Challenging and rewarding work environment
• Competitive compensation and generous paid time off
• Excellent medical, dental, vision, and prescription drug plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ subsidiaries

More information is available on our Benefits Guest Website.

About the Organization

West Oaks Hospital has provided psychiatric care to the Houston area and surrounding communities for over four decades. Our 176-bed acute care facility is fully accredited and includes a 16-bed residential treatment center for adult chemical dependency. We offer a broad range of behavioral health programs for children, adolescents, and adults, with treatment available at multiple levels of care, including inpatient, partial hospitalization, and intensive outpatient. The hospital is available 24 hours a day, seven days a week to assist with treatment options and insurance coverage. Located off the Southwest Freeway near the Galleria, the hospital is easily accessible.

Visit us online.

West Oaks Hospital is a subsidiary of Universal Health Services (UHS), one of the nation’s largest and most respected providers of hospital and healthcare services. UHS has built an impressive record of achievement and performance, with annual revenues of $17.4 billion in 2025. Headquartered in King of Prussia, PA, UHS operates acute care hospitals, behavioral health facilities, outpatient facilities, ambulatory care access points, an insurance offering, a physician network, and various related services across 40 U.S. states, Washington, D.C., Puerto Rico, and the United Kingdom. For more information, visit www.uhs.com.