Executive Assistant/Front Desk Coord. P/T 20 hours

About the Company

For over 60 years, HEICO Corporation, a NYSE-traded company, has thrived by serving niche segments of the aviation, defense, space, and electronic industries with innovative and cost-saving products and services. HEICO's high-energy culture focuses on delivering high-quality products and services to a customer base that includes most of the world's airlines and the defense industry. This leadership approach fosters a dynamic environment that continually challenges team members to perform their best. For four consecutive years, Forbes Magazine ranked HEICO as one of the 200 "Best Small Companies."

Responsibilities

• Greet and welcome visitors and clients at the front desk upon their arrival.
• Efficiently manage the check-in process, ensuring accurate information collection and issuance of visitor badges.
• Maintain a professional and organized reception area that reflects the company’s values.
• Handle incoming and outgoing mail, packages, and deliveries.
• Assist in scheduling and coordinating meetings, appointments, conference room reservations, food or beverages, and travel reservations.
• Collaborate with team members to provide administrative support, such as data entry, filing, and organizing documents.
• Track and replenish general office supplies and food items for the office.
• Order and maintain inventory of company-logo apparel.
• Contribute to the overall office organization and cleanliness.
• Provide administrative support to the Managing Director.
• Handle expense reports for the Managing Director utilizing Concur.
• Assist Accounts Receivable with cash applications: posting payments received from banks and handling collections on smaller accounts.
• Assist with special projects as needed.