Executive Assistant, FOX Alternative Entertainment Production
FOX Entertainment is a globally recognized media brand with nearly 40 years of legacy, specializing in multi-genre content creation across broadcast, streaming, digital, and emerging platforms. The company operates through three core business units: FOX Television Network, FOX Entertainment Studios, and FOX Entertainment Global, producing hit series, films, and innovative digital content.
About the role
The Fox Alternative Entertainment team seeks an Executive Assistant to provide administrative support for senior executives and collaborate on production-related responsibilities. Regular on-site attendance (minimum four days per week) is required.
Responsibilities
- Manage the SVP and VP’s schedules and daily calendars, prioritizing key appointments and production milestones
- Organize and coordinate meetings, including scheduling and sending reminders
- Record and track minutes for executive meetings
- Maintain comprehensive records, ensuring all production and departmental documents are filed correctly
- Update departmental master production, development, and post-production calendars for all projects
- Assist in creating and maintaining production documents, including wrap binders and show files
- Provide budgeting support for development projects, tracking expenses and assisting with cost reporting
- Coordinate development run-throughs and provide onsite production support for Los Angeles-based projects
- Sort, track, file, and maintain production materials, including confidential information
- Assist with asset and delivery management, including uploading and filing production content to BOX and SeeView
- Support onboarding of new personnel, ensuring resources like seating, badges, parking, and IT access are provided
- Oversee storage and production asset lists to ensure all items are tracked and accounted for
- Provide additional administrative support, including travel arrangements and handling phone calls
- Maintain internal studio database, tracking key dates and data for all projects from greenlight through final delivery
Requirements
- Bachelor’s Degree in Film/Television, Business Administration, or a related field
- 1+ years of experience as a Production Coordinator or Executive Assistant
- Strong organizational skills with the ability to manage multiple priorities and meet tight deadlines
- Strong verbal and written communication skills, with a professional and personable demeanor
- Attention to detail and ability to work independently in a fast-paced environment
- Strong interest in television production and a growth-oriented mindset
- Proficiency in Microsoft Office Suite, Google Docs/Sheets/Slides, and PowerPoint
- Ability to read, interpret, and summarize budgets and financial reports
- Ability to manage confidential information and prioritize tasks effectively
- Proactive, self-starting problem solver who can anticipate needs and take initiative
Nice to have
- Experience with Movie Magic Budgeting
Pay
The pay rate/range for this role is $23.50–$26.00 per hour, with the final offer dependent on education, skills, experience, and location.
Benefits
- Medical, dental, and vision insurance
- 401(k) plan
- Paid time off
- Additional benefits in accordance with applicable plan documents
- Union-represented employees: benefits as per collective bargaining agreement