Executive Assistant, Finance & Operations

About the role

Provide core administrative support to the Vice Presidents of Finance & Operations, including calendar management, travel coordination, budget and expense management, and assistance with planning large‑scale meetings and ad‑hoc projects.

Responsibilities

• Provide scheduling support to the Finance and Operations members of the Executive leadership team (CoDir); manage travel schedules anticipating and resolving conflicts.
• Assist the Leadership team with administrative tasks, such as scheduling meetings, managing expense reports, invoice processing, filing, shipping, ordering supplies, receiving visitors, and planning events and coordination for team meetings.
• Book travel, hotels, car service for international and domestic travel and process corresponding expense reports accurately and in compliance with company policies.
• Manage and track departmental budgets, invoices, and expense reports; ensure accuracy, compliance, and cost‑effectiveness.
• Support the team culture by organizing departmental meetings, lunches, and celebrations; create meeting agendas and take & distribute minutes.
• Maintain strong relationships with other Executive Assistants, Senior Executives, their direct reports and global colleagues.
• Manage all administrative tasks and coordination for Sustainability benefits and initiatives including volunteer day organization and execution.
• Assist each Executive by organizing and executing special projects from start to finish with minimal guidance.
• Assist in aspects of the onboarding of new team members.
• Develop high‑level PowerPoint presentations, Excel spreadsheets and Word documents as needed.

Requirements

• Bachelor’s degree
• Minimum of five years’ work experience, preferably supporting luxury retail executives
• Events planning and project management experience preferred
• Valid work authorization for employment in the USA

Skills

• Excellent verbal, written, and interpersonal communication skills; ability to liaise with executives, leaders, and a diverse employee population
• High level of confidentiality, discretion, professional maturity, emotional intelligence, and social etiquette
• Advanced‑level experience with Microsoft Office; SAP knowledge is a plus

Benefits

• Career development focus with training on Maison history, know‑how, and creations
• Generous compensation and benefits package for eligible employees

Pay

Expected salary range: $95,000 – $105,000 per year; bonus eligible.