Executive Assistant (Finance)

Location: New York, NY | Type: Permanent (Contingency)

About the role

Atlantic Group is hiring an Executive Assistant (Finance) in New York, NY for our client, supporting senior finance leadership, executive operations, and office administration within a growing investment management firm. This highly visible role will primarily support the Chief Financial Officer while partnering closely with a collaborative executive assistant team to ensure seamless day-to-day operations. The ideal candidate is an organized, proactive professional with financial services experience who thrives in a fast-paced, team-oriented environment.

Responsibilities

• Manage complex calendars, coordinate meetings, arrange travel, prepare expense reports, and provide day-to-day administrative support for the Chief Financial Officer and finance leadership.
• Organize internal and external meetings, coordinate executive schedules, and ensure priorities are managed efficiently across multiple stakeholders.
• Assist with office administration, visitor coordination, meeting logistics, and other operational needs while supporting a collaborative executive assistant team.
• Support firmwide initiatives, executive events, investor meetings, and special projects while coordinating deliverables across departments.
• Prepare correspondence, maintain confidential information, and serve as a professional point of contact for internal and external stakeholders.
• Provide cross-coverage for executive assistants and contribute to shared administrative responsibilities that support overall office operations.

Requirements

• 3–10 years of executive assistant experience supporting senior executives is required.
• Previous experience within financial services, investment management, private equity, hedge funds, or asset management is strongly preferred.
• Familiarity with executive support, calendar management, travel coordination, and office operations within a professional services or financial services environment is preferred.
• Proficiency with Microsoft Office, Outlook, Excel, PowerPoint, and virtual meeting platforms is required.

Qualifications

• Bachelor’s degree is preferred.
• Exceptional organizational, communication, multitasking, and relationship-building skills with strong attention to detail, discretion, sound judgment, and the ability to manage competing priorities in a fast-paced, collaborative environment.

Pay

$100,000 – $130,000/year + bonus

Schedule

Monday to Friday (Hybrid)