Executive Assistant - ETS Strategy and Planning
About the role
The Executive Assistant serves as a coordination resource within Enterprise Technology & Security (ETS) Strategy and Planning, supporting the planning, execution, and tracking of key initiatives across ETS and the broader corporate environment. This role helps organize activities, maintain visibility into deliverables, risks, dependencies, and process improvement efforts, prepare for meetings, and coordinate timely follow-up with internal teams, leadership, vendors, and other stakeholders. Working closely with the Vice President and other ETS leaders, the Executive Assistant helps maximize time and focus by aligning work with top organizational priorities. The Executive Assistant is a proactive, detail-oriented professional who helps ensure projects are organized, aligned to business priorities, and delivered effectively and efficiently.
Responsibilities
- Provide sophisticated calendar management. Prioritize inquiries and requests while troubleshooting conflicts; utilize judgments and recommendations to ensure efficient time management.
- Act as a strategic operations liaison across senior leadership, regulators, partners, and vendors driving alignment, managing executive outreach, and ensuring seamless coordination across internal and external ecosystems.
- Coordinate project activities and reporting by maintaining schedules, dashboards, documentation, and status updates; supporting stakeholder collaboration; and leveraging Microsoft 365/Copilot tools to improve productivity and organization.
- Operate as a force multiplier for the executive team by maintaining real-time visibility into priorities, initiatives, and risks anticipating needs, enabling decision readiness, and ensuring disciplined follow-through on commitments.
- Own digital information management and knowledge systems, ensuring secure, structured, and AI-searchable access to critical documents, communications