Executive Assistant - Enterprise Sourcing/Procurement & Legal

About the role

The Executive Assistant supports a Vice President and the broader department, providing advanced administrative support. This role coordinates complex schedules, prepares meeting materials and reports, arranges travel, and acts as a key point of contact for internal and external partners.

Responsibilities

• Coordinate executive and team calendars, schedule meetings, manage logistics, and support department activities
• Serve as a primary point of contact for internal and external partners, handling communication, issue resolution, mail distribution, PowerPoint support and IT tickets for the team
• Onboard new staff, including first-day coordination (with on-site support in Madison when applicable) and assisting with required licensing
• Prepare reports, presentations, and materials to support leadership and departmental needs
• Arrange travel accommodations and itineraries; manage light events and occasional lunches as needed
• Provide guidance and support to other administrative staff while exercising sound judgment in managing complex administrative functions
• Ensure overall operational readiness through supply ordering, inventory management, and day-to-day office coordination

Requirements

• High school diploma or equivalent required
• 4+ years of related administrative experience required
• Proficiency in Microsoft Office Suite (PowerPoint, Word, Excel)
• Calendar management and professional event coordination experience

Preferred Qualifications

• Ability to maintain a regular work schedule
• Ability to support a Vice President-level leader
• Experience functioning as a lead administrative resource
• Experience supporting senior or executive-level leaders
• Familiarity with coordinating cross-departmental processes or workflows

Skills and Abilities

• Advanced knowledge of administrative operations and practices
• Strong organizational skills with the ability to manage competing priorities
• Effective verbal and written communication skills
• Ability to operate standard office equipment including keyboard, phone, and other tools required for daily responsibilities
• Ability to contribute to team effectiveness and support unit objectives
• Capacity to exercise judgment and make decisions in a complex administrative environment
• Ability to collaborate in a professional office environment and move freely within the workspace
• Experience working in coordination with accounts payable

Pay

The full salary grade for this position is $50,800 - $87,000. The typical hiring salary range for this role is expected to be between $50,800 - $76,125. Annual salary range placement will depend on a variety of factors including, but not limited to, education, work experience, applicable certifications and/or licensure, the position's scope and responsibility, internal pay equity and external market salary data.

Schedule

This position is an Office role, which requires an employee to work onsite at our Minnetonka, MN office, on average, 3 days per week.