Executive Assistant - Elected Officer

Position Responsibilities

• Prioritize and manage the schedule, balancing near- and long-term priorities, while maximizing the efficient use of time based on the CHRO’s business priorities
• Coordinate meetings and events related to customers, business partners, executive directors, leadership team members, and engagements that are a function of the office
• Generate expense reports and assist in reconciling corporate credit card charges to ensure timely and accurate corporate credit card payment and reimbursement
• Oversee the requirements necessary for day-to-day operation of executive office (e.g., office equipment, supplies, aesthetics) and coordinate with the appropriate focal(s) as necessary
• Cover facilities requirements and conference rooms, including video/teleconferencing and computing support
• Anticipate the CHRO’s needs to ensure that facilities, equipment, technical support, and points of contact are available as needed
• Collaborate with executive flight operations, executive office assistants, HR and cross-functional teammates to proactively engage and resolve issues
• Cook up and process domestic and international business travel arrangements and documentation (e.g. visa/passport, health, customs, cultural protocol) and continually monitor travel logistics
• Create and implement business resources (e.g. desk procedures, phone lists, contact lists) as reference tools for administrative support

Basic Qualifications (Required Skills/Experience)

• Experience providing support to a Vice President or C-suite executive
• 3+ years of experience coordinating and processing domestic and/or international travel arrangements
• 5+ years of experience developing and/or maintaining integrated schedules
• 5+ years of experience providing administrative support to multiple customers such as executives, managers, and staff members
• 5+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience)

• 3+ years of experience in partnering with executives to develop and manage the operating rhythm/cadence for executive leadership teams
• 5+ years of experience collecting, interpreting data, and managing high level projects for Executives or Senior Leadership
• Experience managing and organizing multiple deliverables and deadlines with minimal direction