Executive Assistant, Editorial

About ToteiTotei is dedicated to expanding appreciation for craft in all its forms, inviting readers into a broader and more nuanced understanding of what it means to create. Through vivid written and visual storytelling, we go deep with the people shaping culture—artists, musicians, filmmakers, designers, authors, photographers, and more—to reveal the inspiration, process, rigor, and curiosity behind their practices. The spirit of exploration and discovery is central to everything we do. The RoleTotei is seeking an Executive Assistant to work directly with our Editor-in-Chief across the brand's editorial and business back end. This is a genuinely hybrid job: You’ll manage the EIC’s calendar and priorities, facilitate meeting and production scheduling, have insight and assist on editorial needs across print, social video, events, and marketing, and keep schedules honest across all of it. You’ll also have opportunities to write. We’re a small team, so the person in this role touches many moving parts of the publication and will see how a magazine gets made from the inside. This is a rare opportunity to join a team early and grow with it. ResponsibilitiesExecutive Assistant responsibilities:Manage the EIC’s calendar, facilitating scheduling on internal editorial and external partner, talent, and business or brand meetingsPrepare agendas, briefing materials, and background research ahead of meetings and interviewsTake notes in meetings, keep editorial leadership action items moving forwardBook travel and track and submit expenses for editorial leadership, and for contributors as neededMonitor and maintain public-facing inboxes, escalating inbound comms as needed Brand responsibilities:Assist on production for brand extensions as needed, including scheduling space and locations, gathering and tracking paperwork, and keeping related assets organized and accessibleAct as a liaison between different departments on schedule maintenanceWork with the EIC, brand leadership, comms, and marketing partners on campaign timelines, launch plans, and promotional materialsContribute ideas for stories, social video concepts, event programming, and brand marketingTrack timelines, deliverables, contracts, and invoices across print, video, events, and brand marketing projects Editorial responsibilities:Maintain an internal calendar of upcoming cultural events and releasesOpportunities to write short pieces and franchise entries, with the opportunity to grow into longer assignmentsContribute to the newsletterResearch, fact-check, and report as neededContribute in editorial brainstorms and pitch meetingsSupport the Managing Editor on production in Sanity, our CMS, as needed QualificationsBasic qualificationsDeep interest in storytelling and arts journalism1-2 years in an editorial, executive assistant, or comparable role, including internshipsExperience managing a busy calendar and coexisting timelines, ideally for a senior leaderGenuinely organized, with a record of tracking many small things without dropping themDetail-oriented and ready to be the last line of defense against typos, scheduling conflicts, and missed follow-upsClear, precise communication skills across writing and meetingsDiscretion with the EIC’s correspondence, talent, contributor rates, contracts, and unpublished workAbility to work out of our New York City office Preferred qualificationsEnthusiasm for the mission and working in a collaborative environmentExperience supporting an executive in media, publishing, or the artsFamiliarity with print production, video, events, or marketingFamiliarity with contracts, invoicing, or freelance payment systemsExperience with Sanity or another CMSAble to operate in a fast-moving environment, with flexibility around projects and deadlines as neededPrior experience working in new media or in a startup environment Salary Range: $62-70kTo apply, send the following to careers@totei.com with the subject “Executive Editorial Assistant - [Your Name]”:Your résumé2-3 writing samples, published or unpublishedInclude in the body of your email, a note introducing yourself and your interest in Totei, and describing your experience supporting a senior leader or managing complex schedules Totei is an Equal Opportunity Employer and does not discriminate on the basis of race, color, gender, sexual orientation, gender identity or expression, religion, disability, national origin, protected veteran status, age, or any other status protected by applicable national, federal, state, or local law.