Executive Assistant - E99875
Location: Cheney | FLSA Status: Exempt | Schedule: Regular, Mon–Fri 8 am–5 pm | Term: 12 months
About the role
The Office of the Vice President for Business and Strategy at Eastern Washington University is currently seeking applicants for an Executive Assistant to the Vice President for Business and Strategy and the Chief Financial Officer. The Executive Assistant provides professional administrative and confidential support to the Vice President and to the Chief Financial Officer and works independently and collaboratively to execute a broad portfolio of administrative functions. In this capacity, the position is responsible for planning, organizing, implementing, coordinating, and managing assigned administrative services for the office, exercising independent judgment, as well as decision-making authority in designated areas. The position requires a high degree of personal initiative, flexibility, and personal judgement in all assignments, along with strong verbal and written communication skills, ability to organize and prioritize tasks to ensure smooth workflow, excellence in work standards and a demonstrated interest in providing strong customer service. The Executive Assistant will also provide periodic support for the Board of Trustees, the division and the campus community.
Responsibilities
- Assist the Vice President and the Chief Financial Officer and direct or support activities in relation to the Division of Business and Strategy goals and objectives.
- Exercise decision-making authority in designated areas and use judgment in handling confidential matters for the Vice President and the Chief Financial Officer and other administrative staff in the Division of Business and Strategy.
- Relay information and direction from the Vice President and the Chief Financial Officer.
- Assist the Vice President and the Chief Financial Officer in the development of the Division of Business and Strategy cohesion and morale.
- Schedule appointments and establish calendar priorities for the Vice President and the Chief Financial Officer.
Requirements
- Bachelor's degree in any field. Additional years of senior level administrative experience may be substituted for the degree on a year-for-year basis.
- At least five years of relevant administrative experience, demonstrating readiness to succeed in the senior-level position. Experience must be beyond entry level and/or clerical tasks and must include one or more of the following: office management experience including supervising/leading other office workers; providing administrative support to an executive including exercising delegated authority to handle high level administrative responsibilities on behalf of an executive; directing projects to include accountability for achieving objectives; or experience performing the key responsibilities as defined for this position including decision making authority and use of judgement in handling confidential matters.
- Strong technical skills demonstrated by three years' successful full-time work experience using a variety of software programs such as Word, Excel, PowerPoint, database systems, Outlook, publishing software, Zoom, Enterprise systems (e.g., Banner), and Tableau experience a plus.
- Experience maintaining manual and electronic records and files.
- Outstanding communication skills.
- Demonstrated ability to apply a culturally responsive and flexible approach that is supportive to the diverse needs, including universal accessibility, of students, faculty, staff, and the public.
Preferred qualifications
- Experience gained in a higher education setting that matches at least one of the experience types listed under minimum qualifications.
- Strong skillset in external relations.
- Exceptional writing skills.
- Experience in interpreting policies, procedures, and memorandums of agreement.
Conditions of employment
- Position involves receipt of, or accountability for, university funds or other items of value, as well as unsupervised access with developmentally disabled, vulnerable adults, or children under age 16.
- Offer contingent upon successful completion and passing of a background check prior to beginning employment.
- All new employees must comply with EWU Immunization Policy 602-02 and provide proof of immunity or vaccination to MMR before beginning work; waivers available for medical or sincerely held religious beliefs.
- This is an Administrative Exempt position covered by EWU Policy 406-01, Exempt Employment.
- After starting, employees complete required training via Canvas; Office of Employee Belonging, Development, and Leadership will coordinate Workplace Belonging training and asynchronous New Employee Orientation.
- Interviews may be conducted via Zoom (camera must be enabled); candidates must demonstrate competence using Zoom and other technologies.
- Physical demands: contact Human Resources at jobs@ewu.edu for Essential Functions Analysis.
- Protective equipment: follow university, local, regional, and state mandates for public and personal protection as needed.