Executive Assistant - 20678

Executive Assistant Work Hours: Monday to Friday, 9:00 AM - 5:00 PM PST Pay Range: $1,400 - $1,800/mo (varies based on skill set and experience level) Location of Search: Philippines Work Location: Remote About The Company Our client is a fast-growing consumer products company specializing in high-performance, clean, vegan sunscreen products. They are passionate about creating innovative products while building efficient operations that support continued growth. They are seeking a highly organized Executive Assistant to provide both business and personal support, with the majority of responsibilities focused on executive and business operations. Role Overview The Executive Assistant will serve as a trusted partner to leadership, managing a variety of administrative, operational, and organizational responsibilities. This role requires someone who is proactive, detail-oriented, and capable of balancing multiple priorities while maintaining confidentiality and professionalism. The ideal candidate enjoys creating structure, following through on important tasks, and anticipating needs before they arise. While the role includes occasional personal assistance, the primary focus will be supporting the day-to-day operations of the business. Key Responsibilities Executive & Administrative Support Manage executive calendars, scheduling, and meeting coordinationCoordinate domestic and international travel arrangements, itineraries, and accommodationsAssist with business correspondence and follow-up communicationsTrack action items and ensure timely completion of outstanding tasksPrepare reports, documents, and presentations as neededMaintain organized digital files and documentation Sales & Business Operations Maintain and update sales spreadsheets and operational reportsAssist with CRM data entry and ensure customer records remain accurate and up to dateGenerate reports and provide administrative support for sales and business operationsSupport leadership with business research and special projectsHelp improve internal processes and administrative workflows Communication & Follow-Up Coordinate follow-up with clients, vendors, and business partnersMonitor ongoing projects and ensure deadlines are metCommunicate professionally with both internal and external stakeholdersKeep leadership informed of outstanding priorities and project updates Personal Assistance Assist with occasional personal administrative tasksCoordinate personal appointments and scheduling when neededSupport travel logistics and miscellaneous personal requests while maintaining confidentiality Required Qualifications 2-5 years of Executive Assistant, Administrative Assistant, or similar experienceExcellent organizational and time management skillsStrong written and verbal English communication skillsAbility to manage multiple priorities simultaneouslyHigh attention to detail and accuracyStrong problem-solving and critical thinking skillsAbility to work independently with minimal supervisionProfessional, dependable, and proactive approach to workComfortable handling confidential information with discretion Preferred Qualifications Executive & Operational Support: 3+ years of experience supporting business owners, executives, or sales and business operations teams.Administrative & Travel Coordination: Proven ability to manage complex executive schedules, travel logistics, and calendar coordination.Systems & Data Management: Proficiency in maintaining CRM systems, managing business reports, and utilizing advanced spreadsheet functions for data analysis.Technical Adaptability: High digital fluency with a demonstrated ability to learn and adapt to new software platforms quickly.Content & Creative Capability: Functional skills—or a strong aptitude to learn—digital media and creative support tasks, including:Social media content management and postingInfluencer outreach and relationship managementSlide deck and presentation designLight graphic design (e.g., Canva, Adobe Express) Technology & Tools Experience With The Following Is Preferred Executive & Operational Support: 3+ years of experience supporting business owners, executives, or sales and business operations teams.Administrative & Travel Coordination: Proven ability to manage complex executive schedules, travel logistics, and calendar coordination.Systems & Data Management: Proficiency in maintaining CRM systems, managing business reports, and utilizing advanced spreadsheet functions for data analysis.Technical Adaptability: High digital fluency with a demonstrated ability to learn and adapt to new software platforms quickly.Content & Creative Capability: Functional skills—or a strong aptitude to learn—digital media and creative support tasks, including:Social media content management and postingInfluencer outreach and relationship managementSlide deck and presentation designLight graphic design (e.g., Canva, Adobe Express)Executive & Operational Support: 3+ years of experience supporting business owners, executives, or sales and business operations teams.Administrative & Travel Coordination: Proven ability to manage complex executive schedules, travel logistics, and calendar coordination.Systems & Data Management: Proficiency in maintaining CRM systems, managing business reports, and utilizing advanced spreadsheet functions for data analysis.Technical Adaptability: High digital fluency with a demonstrated ability to learn and adapt to new software platforms quickly.Content & Creative Capability: Functional skills—or a strong aptitude to learn—digital media and creative support tasks, including:Social media content management and postingInfluencer outreach and relationship managementSlide deck and presentation designLight graphic design (e.g., Canva, Adobe Express)Executive & Operational Support: 3+ years of experience supporting business owners, executives, or sales and business operations teams.Administrative & Travel Coordination: Proven ability to manage complex executive schedules, travel logistics, and calendar coordination.Systems & Data Management: Proficiency in maintaining CRM systems, managing business reports, and utilizing advanced spreadsheet functions for data analysis.Technical Adaptability: High digital fluency with a demonstrated ability to learn and adapt to new software platforms quickly.Content & Creative Capability: Functional skills—or a strong aptitude to learn—digital media and creative support tasks, including:Social media content management and postingInfluencer outreach and relationship managementSlide deck and presentation designLight graphic design (e.g., Canva, Adobe Express) What This Role Offers Opportunity to work closely with executive leadershipDiverse responsibilities across executive support, business operations, and sales administrationHigh level of ownership and autonomyCollaborative, fast-paced work environmentOpportunity to grow alongside an expanding consumer products companyLong-term career development with increasing responsibility Ideal Candidate Profile Highly organized and proactive Executive AssistantStrong communicator with exceptional follow-throughDetail-oriented professional who enjoys creating structure and organizationComfortable balancing multiple priorities in a fast-paced environmentResourceful problem solver who takes initiative without waiting for directionDependable team player with excellent time management skillsAdaptable learner who enjoys supporting both executive leadership and business operations Success Metrics Accurate and efficient calendar and travel managementTimely completion of executive tasks and follow-upsAccuracy of CRM data and business reportingWell-maintained sales spreadsheets and administrative documentationEffective communication with internal and external stakeholdersStrong organization of executive priorities and business operationsOverall contribution to executive productivity and operational efficiency