Executive Assistant - 20678

About The Company

Our client is a fast-growing consumer products company specializing in high-performance, clean, vegan sunscreen products. They are passionate about creating innovative products while building efficient operations that support continued growth. They are seeking a highly organized Executive Assistant to provide both business and personal support, with the majority of responsibilities focused on executive and business operations.

Role Overview

The Executive Assistant will serve as a trusted partner to leadership, managing a variety of administrative, operational, and organizational responsibilities. This role requires someone who is proactive, detail-oriented, and capable of balancing multiple priorities while maintaining confidentiality and professionalism. The ideal candidate enjoys creating structure, following through on important tasks, and anticipating needs before they arise. While the role includes occasional personal assistance, the primary focus will be supporting the day-to-day operations of the business.

Responsibilities

• Manage executive calendars, scheduling, and meeting coordination
• Coordinate domestic and international travel arrangements, itineraries, and accommodations
• Assist with business correspondence and follow-up communications
• Track action items and ensure timely completion of outstanding tasks
• Prepare reports, documents, and presentations as needed
• Maintain organized digital files and documentation
• Maintain and update sales spreadsheets and operational reports
• Assist with CRM data entry and ensure customer records remain accurate and up to date
• Generate reports and provide administrative support for sales and business operations
• Support leadership with business research and special projects
• Help improve internal processes and administrative workflows
• Coordinate follow-up with clients, vendors, and business partners
• Monitor ongoing projects and ensure deadlines are met
• Communicate professionally with both internal and external stakeholders
• Keep leadership informed of outstanding priorities and project updates
• Assist with occasional personal administrative tasks
• Coordinate personal appointments and scheduling when needed
• Support travel logistics and miscellaneous personal requests while maintaining confidentiality

Required Qualifications

• 2-5 years of Executive Assistant, Administrative Assistant, or similar experience
• Excellent organizational and time management skills
• Strong written and verbal English communication skills
• Ability to manage multiple priorities simultaneously
• High attention to detail and accuracy
• Strong problem-solving and critical thinking skills
• Ability to work independently with minimal supervision
• Professional, dependable, and proactive approach to work
• Comfortable handling confidential information with discretion

Preferred Qualifications

• Executive & Operational Support: 3+ years of experience supporting business owners, executives, or sales and business operations teams.
• Administrative & Travel Coordination: Proven ability to manage complex executive schedules, travel logistics, and calendar coordination.
• Systems & Data Management: Proficiency in maintaining CRM systems, managing business reports, and utilizing advanced spreadsheet functions for data analysis.
• Technical Adaptability: High digital fluency with a demonstrated ability to learn and adapt to new software platforms quickly.
• Content & Creative Capability: Functional skills—or a strong aptitude to learn—digital media and creative support tasks, including social media content management and posting, influencer outreach and relationship management, slide deck and presentation design, and light graphic design (e.g., Canva, Adobe Express).

Technology & Tools Experience

Experience with the following is preferred:

• Executive & Operational Support: 3+ years of experience supporting business owners, executives, or sales and business operations teams.
• Administrative & Travel Coordination: Proven ability to manage complex executive schedules, travel logistics, and calendar coordination.
• Systems & Data Management: Proficiency in maintaining CRM systems, managing business reports, and utilizing advanced spreadsheet functions for data analysis.
• Technical Adaptability: High digital fluency with a demonstrated ability to learn and adapt to new software platforms quickly.
• Content & Creative Capability: Functional skills—or a strong aptitude to learn—digital media and creative support tasks, including social media content management and posting, influencer outreach and relationship management, slide deck and presentation design, and light graphic design (e.g., Canva, Adobe Express).

What This Role Offers

• Opportunity to work closely with executive leadership
• Diverse responsibilities across executive support, business operations, and sales administration
• High level of ownership and autonomy
• Collaborative, fast-paced work environment
• Opportunity to grow alongside an expanding consumer products company
• Long-term career development with increasing responsibility

Ideal Candidate Profile

• Highly organized and proactive Executive Assistant
• Strong communicator with exceptional follow-through
• Detail-oriented professional who enjoys creating structure and organization
• Comfortable balancing multiple priorities in a fast-paced environment
• Resourceful problem solver who takes initiative without waiting for direction
• Dependable team player with excellent time management skills
• Adaptable learner who enjoys supporting both executive leadership and business operations

Success Metrics

• Accurate and efficient calendar and travel management
• Timely completion of executive tasks and follow-ups
• Accuracy of CRM data and business reporting
• Well-maintained sales spreadsheets and administrative documentation
• Effective communication with internal and external stakeholders
• Strong organization of executive priorities and business operations
• Overall contribution to executive productivity and operational efficiency