Executive Assistant, Design

About The Company Figma is a rapidly growing platform dedicated to making design accessible and collaborative for teams worldwide. Our mission is to empower creators, developers, and organizations to bring ideas to life seamlessly, whether through brainstorming, prototyping, translating designs into code, or leveraging AI-driven tools. With a focus on real-time collaboration, Figma enables teams to streamline workflows, accelerate product development, and work together from anywhere in the world. Our innovative approach and commitment to fostering a creative environment have established Figma as a leader in the design and collaboration space, continuously pushing the boundaries of what is possible in digital design. About The Role We are seeking an experienced and strategic Executive Assistant to support our Design leadership team, specifically working closely with Vice Presidents and their respective pillars. This full-time role offers an exciting opportunity to be an integral part of our fast-paced, innovative environment. The successful candidate will manage complex calendars, coordinate meetings and travel, and serve as a trusted partner to senior leaders, ensuring operational efficiency and effective communication across teams. The role demands proactive problem-solving, process optimization, and the ability to operate with discretion and professionalism. Located in our US hubs in San Francisco or New York City, or remotely within the United States, this position requires working part-time hours aligned with our organizational needs. Qualifications 5+ years of executive support experience in a fast-paced technology environmentExceptional organizational and time-management skillsStrong written and verbal communication abilitiesProficiency in Google Suite products (Gmail, Calendar, Drive, Docs, Sheets)Ability to anticipate needs and act independently with minimal supervisionExperience in building workflows and leveraging AI to improve operational efficiencyDiscretion and confidentiality in handling sensitive informationStrategic thinking and problem-solving capabilitiesAbility to collaborate effectively across cross-functional teamsInterest or familiarity with Figma’s products and design ecosystem (preferred but not required)Experience supporting technical or AI-focused teams (preferred) Responsibilities Proactively manage the calendars, meetings, and travel arrangements for VPs and leadership teamsHandle expense reports, purchase orders, and internal tooling with attention to company policiesPartner with operations to organize large-scale meetings, including agenda setting, content tracking, and note-takingIdentify opportunities to optimize workflows and enhance team productivityServe as a strategic thought partner to design leaders, contributing to long-term planning and process improvementsCoordinate cross-functional projects and internal events to ensure alignment and timely executionFoster a positive culture by connecting team members across different hubs and remote locationsProvide ongoing support to ensure the smooth operation of the design organizationAnticipate potential risks and communicate effectively with stakeholders Benefits Competitive annual base salary ranging from $127,000 to $221,000 USDEquity options and performance-based incentivesComprehensive health, dental, and vision insurance coverageRetirement plans with company contributionsParental leave and reproductive or family planning supportMental health and wellness programsPaid time off including sick leave, holidays, and flexible PTOAdditional benefits such as cell phone and home internet reimbursements, lifestyle spending accounts, and company recharge daysOpportunity for professional growth and development in a dynamic environment Equal Opportunity Figma is committed to fostering an inclusive and diverse workplace. We are proud to be an equal opportunity employer and do not discriminate based on race, color, religion, sex, national origin, sexual orientation, age, disability, veteran status, gender identity/expression, or any other characteristic protected by law. We consider all qualified applicants, including those with criminal histories, in accordance with applicable laws. We also provide reasonable accommodations to candidates with disabilities throughout the hiring process and employment, ensuring equal access and opportunity for all individuals. Our goal is to create a workplace where everyone feels valued, supported, and empowered to contribute to our collective success.