Executive Assistant, Dental School

Position Summary

The College of Dental Medicine at Yeshiva University is hiring an Executive Assistant to support the Dean's Office. The position integrates Digital Dentistry techniques and offers a unique 36-month DDS program. The Administrative Assistant will provide comprehensive support to ensure the efficient operation of the Dean's Office.

Position Responsibilities

• Office Management: Coordinate day-to-day operations, manage communications, handle mail, and maintain office supplies.
• Schedule and Scheduling: Manage the Dean’s calendar, schedule meetings, coordinate appointments, and arrange travel.
• Meeting Coordination: Organize and prepare meeting materials, draft agendas, take minutes, and follow up on action items.
• Document Preparation and Management: Prepare and proofread documents, reports, presentations, and correspondence.
• Event Support: Assist in planning and executing events, coordinating logistics.
• Communication Liaison: Respond to inquiries, relay messages, and facilitate communication.
• Financial Administration: Track and reconcile expenses, manage budget reports, process invoices, and coordinate purchases.
• Special Projects: Support special projects, conduct research, gather information, and coordinate with other departments.

Experience & Education Background

A Bachelor’s degree in Business Administration or a related field is preferred, with 1-3 years of experience in administrative support.

Skills & Competencies

• Organizational Skills: Exceptional organizational abilities with a keen attention to detail and effective multitasking.
• Professional Communication: Strong verbal and written communication skills, clear and professional in conveying information.
• Confidentiality and Discretion: Ability to handle sensitive information with utmost confidentiality and professionalism.
• Technology Proficiency: Proficiency in Microsoft Office Suite and experience with scheduling and budgeting software.
• Problem-Solving: Strong analytical and problem-solving skills, anticipating needs and addressing issues.
• Customer Service Orientation: Dedication to providing high-quality support and responsiveness.

Salary Range

$66,300-66,300

About Us

Yeshiva University is dedicated to academic excellence, intellectual exploration, and the advancement of timeless values. We foster a dynamic learning environment across our undergraduate, graduate, and professional schools, committed to cultivating leaders who contribute meaningfully to society.

Equal Employment Opportunity

Yeshiva University is an equal opportunity employer committed to providing employment opportunities to all employees and candidates without regard to race, color, age, sex, national origin, disability status, or any other characteristic protected by federal, state, or local laws.