Executive Administrative Assistant

Summary Of Responsibilities

The Executive Administrative Assistant provides administrative support to the President and Co-CEO and other executives as necessary. This role demands exceptional organizational acumen, discretion, and the ability to manage complex schedules, communications, and high-level engagements. The Executive Administrative Assistant will liaise with internal stakeholders ensuring seamless operations and representing the company with professionalism and poise.

Essential Functions

• Manage and prioritize an active calendar of appointments, meetings, and travel, ensuring optimal time management and preparedness.
• Serve as the primary point of contact for internal and external communications, exercising sound judgment and confidentiality.
• Cook up meetings, including agenda preparation, attendee logistics, and follow-up actions.
• Prepare and edit correspondence, presentations, reports, and other documents with precision and attention to tone and branding.
• Arrange travel itineraries, accommodations, and meeting materials.
• Maintain and organize files and contact lists, keeping sensitive information secure.
• Support the Co-CEO and other staff in personal and professional matters, including errands, special projects, and event coordination.
• Act as a liaison between the Co-CEO and senior leadership, clients, and external stakeholders.
• Anticipate needs and proactively address administrative and operational challenges.
• Aid other departments and executive team members as needed, fostering a collaborative and responsive environment.

Qualifications

• Minimum of 5 years of experience supporting senior executives, ideally in real estate, hospitality, or corporate environments.
• Bachelor's degree required.
• Ability to communicate clearly, professionally, and respectfully.
• Exceptional ability to manage multiple priorities, maintain accurate records, and flawlessly execute tasks.
• Advanced skills in Microsoft Office Suite and other productivity tools.
• Familiarity with and willingness to use Artificial Intelligence (AI).

Work Environment

Office environment with the usual office equipment and minimal noise level Requires ability to work independently and thrive in a fast-paced, entrepreneurial setting.

Compensation & Benefits

Extell Development offers competitive pay and benefits and opportunities for professional growth and advancement to include: $90,000 - $110,000 salary Medical, Dental, and Vision Insurance Life and AD&D Insurance Short- and Long-Term Disability 401(k) Paid Time Off Paid Holidays Employee Assistance Program Equal Opportunity Employer