Executive Assistant, Corporate/Investment Banking

What You’ll Be Doing

The Executive Assistant will provide administrative support to key senior members of the US Corporate & Investment Banking Team in New York. This individual will possess excellent organizational, communication and presentation skills with the ability to interact directly with Senior Executives and high-level clients.

How You’ll Succeed

Administrative support:

• Manage scheduling internal and external meetings, extensive travel, and monthly expenses for Managing Directors
• Experienced with managing quickly changing priorities with good judgment, discretion and diplomacy, and execute administrative and operational decisions with excellence
• Ability to work independently and collaboratively with cross functional teams
• Greet scheduled visitors, arrange client meetings at the client center, and organize catering orders for meetings
• Direct any department inquires in a professional manner to appropriate teams
• Participate in department event planning including: catering for large department events, confirmation of attendee list, choosing a vendor, recommend food options, complete orders, arrange for delivery all within budget, organize monthly team lunches
• Partners with IT Team to resolve technical issues with office equipment, and access to systems and applications, assists with onboarding and offboarding employees per respective teams
• Manages office supplies, pitch book materials, stationery orders, business cards, facilities issues
• Collaborate with CIBC assistants from multiple teams across the firm
• Assists with projects, research, and improving business efficiency

Technology/equipment support (set up, maintenance and repairs):

• Provide daily technology support and management of printers, mobile devices and computers in accordance with CIBC policies
• Investigate system/software problems. Prepare, submit, track and escalate Service Now requests to ensure all technology issues and requests are addressed in a timely manner
• Liaise and trouble shoot with various technology support groups when escalating urgent matters. Use sound judgment to ensure the correct solution is identified and implemented
• Disseminate technology information, as required, to department personnel
• Track and manage inventory of all department hardware and software
• Work with external vendors, suppliers and technical support to ensure efficient department operations
• Act as a resource to department users and coordinate training on new equipment
• Maintain current knowledge of hardware, software applications and corresponding policies at CIBC

Who You Are

• A minimum of 5+ years of Executive Administrative experience working in a fast paced corporate environment
• Proficient in Microsoft Outlook, Word, Excel and PowerPoint
• Ability to manage multiple priorities and exercise good judgment to resolve with a solutions driven mindset and professional rigor
• Excellent organizational and communicational skills, with both written and oral, requiring tact, diplomacy and discretion, as well as the ability to maintain confidentiality
• Good interpersonal and customer relationship management skills to deal effectively with a range of people at all levels
• Highly motivated self-starter, able to work independently with minimum direction and identify solutions to problems that arise
• Strong technical skills to support maintenance of office equipment
• You embrace and champion change. You'll continuously evolve your thinking and the way you work in order to deliver your best
• Your influence makes an impact. You know that relationships and networks are essential to success. You inspire outcomes by making yourself heard
• You're digitally savvy. You seek out innovative solutions and embrace evolving technologies. You can easily adapt to new tools and trends
• You're driven by collective success. You know that collaboration can transform a good idea into a great one. You understand the power of an inclusive team that enjoys working together to create a shared vision
• Values matter to you. You bring your real self to work and you live our values – trust, teamwork, and accountability

Pay

• Expected salary range of $95,000-$115,000 for the New York, NY market based on experience, qualifications, and location of the position
• The successful candidate may be eligible to participate in the relevant business unit's incentive compensation plan, which also may include a discretionary bonus component

Benefits

• Medical, Dental, Vision, Health Savings Account, Life Insurance, Disability, and Other Insurance Plans
• Paid Time Off (including Sick Leave, Parental Leave, and Vacation)
• Holidays
• 401(k)
• Additional special perks reserved for our team members