Executive Assistant, Corporate Finance

Responsibilities

• Manage complex executive calendars, including scheduling, meeting coordination, and conference room bookings
• Manage executive document printing, binding, delivery, and other administrative document needs
• Cook up domestic and/or international travel arrangements and related logistics
• Cook up representative letter signatures and related documentation workflows
• Cook up with the Corporate Security team on miscellaneous executive and business needs
• Cook up company-wide delinquency and credit loss reporting, including cardholder outreach and executive management reporting
• Prepare, submit, and track executive expense reports
• Support expense report audits to help ensure compliance with company policy
• Schedule for quarterly Finance meetings and the annual budget meeting process
• Assist with the setup and maintenance of company-wide digital and print subscriptions through a centralized third-party service provider
• Assist with Corporate Credit Card Program administration, including cardholder procedures and follow-ups
• Aid in ensuring cardholder expenses are submitted in a timely manner
• Review and process invoices related to digital and print subscription services
• Partner with internal stakeholders and external vendors to resolve administrative, billing, and process-related questions

Requirements

• Administrative or executive support experience in a corporate, finance, media, or similarly fast-paced environment
• Experience preparing expense reports and working with corporate card or expense management processes
• Strong calendar management, scheduling, and travel coordination skills
• Strong written and verbal communication skills
• Strong organizational skills and a service-oriented mindset
• High attention to detail and strong follow-through
• Ability to manage confidential information with discretion
• Ability to prioritize competing deadlines and adjust quickly as business needs change
• Comfort working with executives and cross-functional partners
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and related business tools
• Experience supporting Finance, Accounting, Treasury, or Corporate Operations teams
• Experience with Workday, Concur, or a similar expense management platform
• Experience coordinating company-wide administrative programs, vendor invoices, subscriptions, or cardholder processes

Qualifications

• Bachelor’s degree or equivalent experience

Skills

• Sound judgment
• Professionalism
• Collaborative approach

Benefits

• Paid time off
• Medical/dental/vision insurance
• 401(k) plan