Corporate Executive Assistant

Responsibilities

• Provide executive-level administrative support to corporate leadership, including Sales and Marketing leaders.
• Cook up and execute corporate meetings, trainings, and special events, including National Sales Meetings and New Hire Training programs.
• Manage all event logistics, including travel arrangements, accommodations, meals, meeting materials, presentations, and schedules.
• Prepare and distribute weekly, monthly, and quarterly Sales and Marketing reports.
• Maintain executive PTO calendars and assist with leave processing.
• Process time and attendance records for corporate leadership.
• Aid with expense management and reimbursement processes.
• Assist with the preparation and formatting of PowerPoint presentations and other executive materials.
• Identify opportunities for process improvements and recommend enhancements to workflows, procedures, and operational efficiencies.
• Order and maintain office supplies for corporate staff.
• Receive and distribute incoming correspondence and deliveries.
• Answer, screen, and route incoming calls while providing exceptional customer service.

Qualifications

• 3–5 years of executive or administrative support experience in a C-suite or senior leadership environment.
• Strong organizational, multitasking, and prioritization skills.
• Excellent verbal and written communication abilities.
• Advanced proficiency in Microsoft 365, particularly Outlook, Excel, and PowerPoint.
• Ability to handle confidential information with discretion and professionalism.