Executive Assistant- COO 26-126

Job Announcement No: 26-126 • Department: Executive Office • Applications accepted through Sunday, October 4, 2026

About the role

This position reports directly to a company officer and aids the officer by handling a wide variety of situations involving the administrative functions of the Department. This position manages the officer’s calendar, meetings, travel, correspondence and budget.

Responsibilities

• Maintain Executive Office Vault Document System.
• Ensure compliance with all administrative aspects of the Executive Office ISO 14001 EMS program.
• Provide administrative support for the Lead Testing and Compliance Program and other regulatory programs, as needed.
• Maintain the Emergency Operations Manual and coordinate annual reviews and updates.
• Monitor completion of the monthly SC DHEC Discharge Monitoring Reports for Operational Departments.
• In the absence of the CAO EA, coordinate the Corporate Incentive Program.
• In the absence of the CPO EA, maintain the manual miscellaneous checking account requiring CPO approval.
• Perform diverse administrative and personal assistant services, which are technical, complex and often confidential.
• Compile, prepare, and type correspondence, reports, and/or other documents as needed.
• Screen calls, letters, and visitors and answers routine questions.
• Schedule and coordinate appointments, itineraries, meetings, and conferences, including various in-house annual meetings.
• Organize correspondence files and records.
• May attend and assist with other management meetings.
• Assist with Officer’s annual budget requests and monitor department(s) budgets.
• Maintain training hours and/or certificates in the Training Management System database (TMS).
• Serve as liaison for American Express and Purchasing Card Programs for respective area.
• Input purchase requisitions, tracks and approves requisitions, approves invoices and compiles necessary information to close purchase orders at end of budget year and renew for following year as needed.
• Process travel arrangements to include itineraries, reservations, travel request forms, coordination with travel agencies, and expense reports per CWS Travel Policy.
• In the absence of the EO Coordinator, will provide administrative support for the Board of Commissioners meeting as needed by the EO CAO.
• Regular attendance is required.
• Job performance must conform to all CWS policies and procedures.
• Specific knowledge of CWS Environmental Management System Policy and Procedures.
• May prepare articles for company newsletter or public notices for newspapers.
• May be required to work under emergency conditions.
• Attend meetings for purpose of recording minutes.
• May assist with maintenance of the Vault Documents.
• Notarize and attest documents for company.
• Maintain information to be updated on the CWS intranet sites.
• Perform other related duties as assigned.

Requirements