Executive Assistant - Contract to Hire

About Us

Kardigan is a heart health company dedicated to making cardiovascular disease preventable, curable, and no longer the leading cause of death worldwide. Founded by Tassos Gianakakos, Jay Edelberg, M.D., Ph.D., and Bob McDowell, Ph.D., Kardigan aims to develop multiple targeted treatments for cardiovascular diseases. The company was co-founded after leading MyoKardia, which discovered and developed mavacamten, the first cardiac myosin inhibitor, and was acquired by Bristol Myers Squibb in 2020. Kardigan operates with a cutting-edge discovery and translational research platform, a pipeline of late-stage candidates, and an industry-leading team committed to improving patient lives.

Essential Duties And Responsibilities

• Calendar Management: Manage complex group calendars for assigned VP and SVP-level leaders and their teams, including scheduling, rescheduling, and resolving conflicts across multiple stakeholders.
• Travel & Expense: Book and coordinate individual travel arrangements (airfare, hotels, ground transportation) and prepare expense reports for assigned VP/SVP leaders.
• Room Booking: Schedule and manage conference room bookings for meetings, interviews, and team events.
• Team Building & Offsites: Coordinate team offsites, celebrations, and day-to-day meeting logistics, including ordering lunch and catering for team events.
• Project & Logistics Support: Support project and logistics needs for assigned teams, including document preparation, vendor coordination, and scheduling for new-team-member onboarding and meet-and-greets.
• Process Consistency: Apply standardized scheduling templates and site processes so support is consistent regardless of which EA is covering a given request.
• Communication Support: Act as a routine point of contact for internal and external scheduling communications on behalf of assigned leaders, escalating higher-complexity or judgment-based items (e.g., PO/contract requests, cross-time-zone executive scheduling) to the site's Senior Executive Assistant.
• General Office Support: Handle site-related administrative needs as they arise, including supplies, meeting-room readiness, and general office support.
• Office Culture: Contribute to a positive, collaborative office environment and support site culture initiatives.
• Flexible Support: Jump in to assist with tasks beyond core EA responsibilities as needed, including coverage for other site EAs.

Who You Are

• A Self-Starter: You take ownership of recurring tasks and anticipate the needs of the leaders and teams you support.
• Highly Organized: You excel at managing multiple calendars, juggling priorities, and keeping day-to-day logistics running smoothly.
• Discreet & Trustworthy: You value confidentiality and maintain discretion in all aspects of your work.
• Detail-Oriented: You have a sharp eye for detail, ensuring consistent accuracy in scheduling, travel, and expense work.
• Clear Communicator: You communicate effectively and professionally with leaders, teams, and external partners.
• Technologically Savvy: You're proficient in Microsoft Office Suite (specifically Outlook).
• Adaptable: You stay calm and focused, even when priorities shift or volume increases.
• Team Player: You're eager to support the broader site team, from covering peers to contributing to company initiatives.
• Positive Energy: Your upbeat attitude helps foster a collaborative and positive office culture.