Executive Assistant (contract)

About the role

The Executive Assistant provides comprehensive administrative support to team and functional leaders, including managing schedules and taking ownership of workstreams, function-wide events, and cross-team coordination. Work is proactive and anticipatory, focused on improving efficiency, streamlining workflows, and contributing to function-wide initiatives.

Responsibilities

• Calendar Management: Manages complex calendars with competing priorities, using sound discretion and judgment; optimizes scheduling for efficiency across teams.
• Planning & Execution: Helps plan and execute team and/or function-wide events; manages team building and recognition activities.
• Data Collection & Reporting: Organizes and manages team and/or function-level information and resources; ensures data accuracy and accessibility.

Requirements

• 6+ years of progressive administrative experience, including support of Director and/or VP-level executives.
• Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Slides) or similar productivity tools.
• Experience with budget tracking and expense management tools.
• Comfort using AI tools (e.g., Claude) to support daily tasks, or willingness to learn.
• Strong organizational skills with ability to manage competing priorities and to operate independently with minimal guidance.
• Excellent verbal and written communication skills with ability to communicate across functions and work collaboratively.
• Demonstrated ability to anticipate needs and work proactively.
• Able to maintain discretion and confidentiality using sound judgment.