Executive Assistant, Chief Technology Officer

About the role

The Executive Assistant will support our Chief Technology Officer by managing priorities, coordinating activities across the Technology organization, and helping ensure day-to-day operations run smoothly. This role requires exceptional organization, sound judgment, discretion, and the ability to anticipate needs in a fast-paced environment. The ideal candidate is highly organized, intellectually curious, proactive, and eager to learn. They will serve as a trusted partner to the CTO, helping manage time and commitments, coordinate key initiatives, support leadership team activities, and foster a positive team culture. Strong communication skills, attention to detail, and a genuine interest in understanding the business are essential for success in this role. This position will be based at our West Los Angeles, CA office. We work a hybrid schedule with an in-office requirement Monday through Wednesday and the option to work remotely on Thursday and Friday.

Responsibilities

• Manage a complex calendar, proactively identifying conflicts, protecting focus time, and recommending priorities
• Anticipate needs, identify potential challenges, and provide solutions before issues arise
• Coordinate meetings, leadership reviews, offsites, town halls, and other technology team events
• Support the planning and execution of team-building activities, employee engagement events, and community initiatives
• Prepare meeting materials, agendas, presentations, and follow-up action items to drive accountability and execution
• Manage domestic and international travel, detailed itineraries, and expense reporting
• Serve as a key connector across the Technology organization, helping monitor team morale, culture, and employee experience
• Screen and prioritize incoming communications, responding independently when appropriate
• Build strong relationships with executive assistants and leaders across the company to facilitate collaboration and coordination
• Develop and maintain systems, processes, and documentation that improve organizational effectiveness and executive productivity
• Handle highly confidential information with professionalism, sound judgment, and discretion

Qualifications

• Minimum 3 years of experience supporting senior leaders in an executive support, administrative, or operations support role
• Demonstrated ability to learn quickly, manage competing priorities, and adapt in a fast-paced environment
• Strong intellectual curiosity and desire to understand how the business operates
• Highly organized with exceptional follow-through and attention to detail
• Comfortable interacting with leaders at all levels of the organization
• Outstanding organizational skills and attention to detail
• Naturally proactive and solutions-oriented; brings recommendations and options, not just problems
• Excellent written and verbal communication skills
• Comfortable asking questions and seeking context to continuously improve and learn
• Proficiency in Microsoft Office, including PowerPoint, Outlook, Word, and Excel
• Strong interpersonal skills with the ability to build trust and credibility across all levels of the organization
• Demonstrated ability to maintain confidentiality and exercise discretion in sensitive situations
• Bachelor's degree preferred, though equivalent experience will be considered

Pay

$40.00 - $41.00/hour. Final compensation will be dependent upon skills & experience.

Benefits

• Access to top-notch medical coverage, comprehensive vision and dental plans, and a 401k with match eligibility
• 24/7 online physician consultations, virtual mental health resources, life coaching, engaging employee community groups, cash rewards for healthy habits, fitness reimbursements, and library of on-demand fitness videos
• Clear paths for career progression and internal mobility across our diverse family of brands and business units
• Dedicated Learning and Organizational Development department offering extensive resources like People Manager and leadership training, webinars, and eLearning courses
• Company-wide mentorship program to share goals, overcome challenges, and drive your career forward
• Continuous improvement training empowering all employees to learn and implement concepts that drive significant, positive change in the workplace
• Wonderful Giving, allowing you to allocate company-provided funds to up to three charities of your choice
• Wonderful Neighbor to contribute to group service projects within our local communities