Executive Assistant (Central Campus)

We need to output HTML fragment with sections: About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule. Only include sections if posting has real specific content. Must not repeat job title as heading. Must not include Job ID etc. Must preserve all substantive info, not invent or summarize away detail. Must remove boilerplate: cookie/navigation/legal/EEO/equal-opportunity/scam-warning, duplicated lines, application instructions. Also remove Veterans Preference info? That's part of posting but maybe considered substantive? It's about eligibility; but it's not a standard section. Could be included in About the role? Might be considered part of qualifications? The instruction: "Preserve ALL substantive information; do NOT invent or summarize away detail." So we need to keep that info somewhere. However we must not create sections with filler. We can include a paragraph about Veterans Preference under About the role or Requirements. Also need to include Pay and Schedule sections only if posting actually states them. Pay: "Salary $41,262 - $47,451 (Salary commensurate with education and experience)" - that's specific numbers, so we can include Pay section. Schedule: "Work Shift First Shift Work Schedule Monday – Friday/Weekends/Varies Hours Per Week 40" - that's schedule info, so include Schedule section. Benefits: posting lists benefits: "Broward College offers an exceptional benefits package, including, but not limited to: Affordable High Quality Healthcare Insurance (Medical, Dental & Vision) Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan Wellness Program Vacation/Paid Time Off Winter and Spring Break Off Paid Parental Leave Tuition Assistance and Tuition Reimbursement are available to employees and family members". So Benefits section. Now we need sections: About the role (summary), Responsibilities (duties), Requirements (minimum education/experience), Qualifications (maybe preferred?), Skills (knowledge, skills and abilities), Benefits, Pay, Schedule. We must not repeat job title as heading. Must not put Job ID etc. Must not include application instructions (like transcripts, etc.) Must remove boilerplate: EEO, equal opportunity, scam warning, etc. Also remove "Designated Essential Personnel No", "FLSA Status Non-Exempt", etc. Also remove "Comments To be considered for this position, a completed online employment application along with a resume and unofficial transcript(s) are required." etc. Also remove "Special Instructions To Applicant". Also remove "Employment is contingent upon successful completion of the required background screening process." etc. Also remove "Broward College uses E-Verify..." etc. Also remove "Broward College is an equal opportunity employer..." etc. Also remove "For inquiries regarding Title IX..." etc. Also remove "Applicants needing a reasonable accommodation..." etc. Also remove "Disclaimer". Also remove "Our Culture – At Broward College..." maybe that's substantive? It's about culture; could be included in About the role? Might be considered part of About the role. But we need to preserve substantive info. The culture paragraph is substantive; we could include it in About the role as a paragraph. We must not include duplicated lines. Ensure we capture all duties from Essential Functions and earlier duties list. Let's extract content: Job Profile Summary: "Under limited supervision, the Executive Assistant will provide a range of support activities for a department, which requires specialized knowledge and comprehensive administrative, organizational and operational skills. Employees in this classification are responsible for participating in operational planning and coordinating the development and administration of departmental operating policies and procedures. Duties include performing day-to-day operations of answering phones, assisting visitors, preparing departmental requisitions, disbursements and purchase orders, communicating with outside vendors, creating and preparing correspondence, scheduling meetings, providing assistance with project planning and research, preparing travel arrangements, and processing payroll. This position allows eligible veterans and their spouses to claim Veterans’ Preference pursuant to Florida Statute 295. Certain servicemembers may be eligible to receive waivers for postsecondary educational requirements, in the employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Applicants claiming preference are responsible for providing required documentation at the time of submitting application. For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272." Minimum Education: "Associate's Degree required. Bachelor's Degree preferred. An equivalent combination of experience and education may be considered." Minimum Experience/Training: "Five years of administrative, office, or related experience required. Prior light bookkeeping and office management experience desirable; administrative support experience preferred. Excellent organization and administrative skills required. Must have the ability to communicate accurate information to vendors and relate with a highly skilled staff. The ability to multi-task is essential. Knowledge of basic bookkeeping principles and office management best practices preferred." Essential Functions (daily percentages): We'll turn into bullet list. Knowledge, Skills And Abilities: list. Our Culture paragraph. Benefits paragraph. Pay: Salary range. Schedule: Work Shift First Shift, Work Schedule Monday – Friday/Weekends/Varies, Hours Per Week 40. Location: Central Campus (maybe include in About the role? Could be a separate line but not a section). We can include location in About the role paragraph. Department: Central Student Services Admissions. Position Number etc to drop. Now craft HTML. We'll have:

About the role

Under limited supervision, the Executive Assistant will provide a range of support activities for the Central Student Services Admissions department at the Central Campus, requiring specialized knowledge and comprehensive administrative, organizational and operational skills. The role includes participating in operational planning and coordinating the development and administration of departmental operating policies and procedures. Day‑to‑day duties involve answering phones, assisting visitors, preparing departmental requisitions, disbursements and purchase orders, communicating with outside vendors, creating and preparing correspondence, scheduling meetings, assisting with project planning and research, preparing travel arrangements, and processing payroll. The position also supports eligible veterans and their spouses to claim Veterans’ Preference under Florida Statute 295, with information on obtaining a DD 214 available at the provided link or phone number.

Responsibilities

• Oversees and/or performs a range of administrative activities for the department; serves as a central point of liaison with other departments and external constituencies in resolving day‑to‑day matters.
• Utilizes knowledge of underlying operational issues to create, compose, and edit technical and/or administrative correspondence and documentation.
• Assists in administrative problem solving, program/project planning, development, and execution of stated goals and objectives.
• Responds to inquiries requiring a general understanding of work‑area policies and procedures; ensures inquiries are addressed and resolved timely.
• Sorts and distributes mail and materials within the office; distributes all incoming deliveries from UPS, FedEx, Interoffice, or similar services.
• Provides and/or oversees support activities such as answering telephones, assisting and resolving visitor problems and inquiries, reviewing and controlling incoming and outgoing correspondence, and following up on operational commitments.
• Establishes, updates, and maintains the unit's files, inventories, and records; implements and maintains data management systems as required.
• Schedules complex appointments, meetings, and travel arrangements working with multiple calendars and constituents.
• Performs other related duties as required.

Requirements

• Associate's Degree required; Bachelor's Degree preferred. An equivalent combination of experience and education may be considered.
• Five years of administrative, office, or related experience required.
• Prior light bookkeeping and office management experience desirable; administrative support experience preferred.
• Excellent organization and administrative skills required.
• Ability to communicate accurate information to vendors and relate with highly skilled staff.
• Ability to multi‑task is essential.
• Knowledge of basic bookkeeping principles and office management best practices preferred.

Skills

• Trains and coordinates work of lower‑level office support staff, student employees, and/or temporary staff.
• Ability to multi‑task and oversee multiple initiatives and projects for the department/unit.
• Advanced computer software skills required; easily navigates the Internet and performs searches.
• General understanding of own work and how it impacts operations outside the work unit.
• Ability to recognize needs of the unit and how it impacts other areas at the college; understands own role relative to all areas.
• Excellent interpersonal and communication skills to represent the work area and the larger Broward community.
• Knowledge of Microsoft Office products required.

Benefits

• Affordable High Quality Healthcare Insurance (Medical, Dental & Vision)
• Retirement Options – Florida Retirement System (FRS) Pension Plan or the FRS Investment Plan
• Wellness Program
• Vacation/Paid Time Off
• Winter and Spring Break Off
• Paid Parental Leave
• Tuition Assistance and Tuition Reimbursement available to employees and family members

Pay

Salary range: $41,262 – $47,451 (commensurate with education and experience).

Schedule

• Work Shift: First Shift
• Work Schedule: Monday – Friday/Weekends/Varies
• Hours per Week: 40

We must ensure no extra sections like Qualifications (we could merge Requirements and Qualifications but we have Requirements and Skills; maybe Qualifications not needed). The instruction: use headings for section headings (e.g. About the role, Responsibilities, Requirements, Qualifications, Skills, Benefits, Pay, Schedule). We can omit Qualifications if no specific content; we have Requirements and Skills. That's okay. We must not include any boilerplate like EEO etc. We removed. Check for any leftover application instructions: we removed. Check for any mention of "Posting End Date Open Until Filled" - we can drop as it's not substantive? It's metadata but maybe minor; we can drop. Check for "Position Number P0046384" - drop. Check for "Job Status Full time Regular" - we have schedule; we could mention full-time in schedule? Already schedule says 40 hours/week; we could add "Full‑time regular" but not needed. Check for "Department Central Student Services Admissions" - we included in About the role. Check for "Location Central Campus" - included. Check for "Pay Grade 414" - maybe minor; we can drop. Check for "FLSA Status Non-Exempt" - drop. Check for "Position Classification Professional Technical Staff (PTS)" - drop. Check for "Designated Essential Personnel No" - drop. Check for "Comments To be considered for this position, a completed online employment application along with a resume and unofficial transcript(s) are required." - drop. Check for "Special Instructions To Applicant..." - drop. Check for "Employment is contingent upon successful completion of the required background screening process." - drop. Check for "Broward College uses E-Verify..." - drop. Check for "Broward College is an equal opportunity employer..." - drop. Check for "For inquiries regarding Title IX..." - drop. Check for "Applicants needing a reasonable accommodation..." - drop. Check for "Disclaimer" - drop. Check for "Our Culture – At Broward College, our leaders embody a culture of competence, care, character, composure, and courage. We prioritize serving each other and our students through high-quality guidance, mutual respect