Executive Assistant-Capital Projects

About the Role

Provide support services to multiple executives and their organizational teams.

Responsibilities

• Answering the phone for executive(s).
• Heavy Outlook calendar management.
• Meeting planning and coordination, both on-site and off-site.
• Management of contacts.
• Preparation and submission of expense reports.
• Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Assists with reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Prepare all of executive(s)’ travel arrangements to include the preparation of detailed agendas and summaries.
• Conference registration and management of all details.
• Coordinate and support Corporate Officers as needed during routine visits to Lakewood office.
• General clerical duties including: routine correspondence and emails, interacting with customers, answering and directing incoming calls, filing, photocopying, scanning, and mail distribution.
• Back-up support for reception desk.
• Work well with other administrators to divide common office tasks.
• Invoice coding and submission of invoices for payment.
• Preparation and submission of expense reports.
• Deal with a wide variety of people with tact, courtesy and professionalism.
• Speak clearly, both in person and by telephone, using a high level of verbal skills and listen carefully.
• Maintain a regular, dependable attendance and a consistently high level of performance.
• Work non-traditional hours as needed.
• Maintain a high regard for personal safety, for the safety of company assets and employees, and the general public.
• Other daily, weekly, monthly or special project duties as identified and defined.
• Other duties as assigned.

Requirements

• High School diploma or equivalent.
• Minimum 3-5 years’ direct work experience as an Executive Administrative Assistant.
• Intermediate/Advanced proficiency level in MS Office applications that may include but are not limited to: Excel, Word, Access, PowerPoint, and Outlook.
• Working knowledge of SharePoint preferred.
• Must possess and maintain a valid driver’s license and a driving record satisfactory to the company and its insurers (for travel).
• Must be able to perform all essential and marginal functions of the job.
• Must be able to work with a team, take direction from management, adhere to required work schedules, focus attention on details, and follow work rules.
• Ability to successfully perform multiple tasks with strict deadlines.
• Ability to organize and prioritize daily work.

Skills

• Must be able to sit for prolonged periods of time.
• Regularly required to use hands to type, touch, handle, or feel.
• Required to talk and hear.
• Frequently required to stand and reach with hands and arms.
• Occasionally required to walk and climb or balance.
• Must regularly lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

Benefits

• Industry competitive pay.
• Health insurance package options that include Flexible Spending & Health Savings Accounts.
• Infertility Coverage.
• Parental Leave.
• 401(k) with up to a 6% match that vests immediately plus an employer discretionary contribution of up to 4%.
• Wellness Programs and Mental Health Resources.
• Employer-paid life insurance, short-term disability, and long-term disability coverage.
• Critical Illness & Accident Insurance.
• Vacation, sick days, paid caregiver leave, volunteer and bereavement paid time off.
• Identity theft protection.
• Annual discretionary bonus.
• Generous Tuition Reimbursement Program.
• Company-paid holidays and floating holidays.
• Company vehicle (if applicable).
• Employee discounts; vehicles, tires, cellular plans, and more.
• Networking and employee engagement events.
• Personal development to grow your career based on your strengths and interests.

About Us

Tallgrass was named one of the Top Workplaces USA and highlighted in Colorado's Top Workplaces for the past seven consecutive years. Tallgrass is a leading energy infrastructure company focused on safely, reliably, and sustainably delivering the energy and services that power our nation and enable our quality of life. At Tallgrass, we value our teams and strive to create an environment where employees feel respected, and their contributions are valued. We aim to support employees' physical, mental, and financial well-being through a comprehensive Total Rewards Program.