Executive Assistant, C-Suite

To be a team member at ADB Companies, or as we call it, part of the A-Team, you must be ALL IN to support the company’s mission, vision, and values. Our mission: We are a customer-centric partner providing innovative solutions. The safety, well-being, and career growth of our team members are the benchmarks of our success.

ADB is a nationwide full turnkey provider of technology infrastructure solutions including Wireline, Wireless, ISP, AV, and Engineering. Our customer-centric approach has ensured long-term relationships with commercial clients, service providers, local, state, and federal government organizations. We recognize our team members as our greatest asset, ensuring that their safety, well-being, and career growth are always our number one priority. Our ALL IN culture includes a focus on Safety, Wellness, Learning, Diversity and Inclusion, and giving back to our communities.

About the role

ADB is seeking an Executive Assistant, C-Suite to perform a variety of high-level administrative tasks directly supporting the Chief of Staff and other members of the C-Suite executive team. This role will drive operational efficiency in administrative functions for ADB executives including calendar management, reporting, priority tracking, event planning, etc. The ideal candidate will be professional, self-motivated, and highly confidential with an ALL IN attitude to achieve results.

Responsibilities

• Provides high-level administrative support to the C-Suite team including but not limited to taking meeting minutes, managing calendars and emails, scheduling meetings, creating agendas and presentations, etc.
• Oversees and coordinates travel for various executive leaders including booking flights, hotels, rental cars, etc.
• Drives standardization of department and company processes amongst the entire group including adherence to action planning processes, staff meetings, STP meetings, budgets, culture engagement, etc.
• Assists with monthly Scorecard Reporting.
• Assists with event planning, meeting preparation, and logistics.
• Monitors and manages office supplies and equipment.
• Acts as the main point of contact among executives, team members, support staff, customers, and other external or internal stakeholders for all information the department oversees.
• Formats information for internal and external communication: memos, presentations, organizational charts, reports, agendas, etc.
• Oversees all incoming and outgoing mail ensuring timeliness of mail processing and communication, especially for high-priority needs.
• Creates, tracks, and manages various reports and documents ensuring a high level of confidentiality and data integrity within various databases.
• Supports a fast-paced, demanding work schedule that can include early mornings, evenings, and weekends.
• Performs special projects and initiatives as assigned when requested.

Requirements

• A strong belief in ZERO—Being Safe 100% of the time is the expectation.
• Alignment with company mission, vision, and values.
• A high level of customer centricity.
• Strong work ethic with an ALL-IN attitude.
• Strong team player with the ability to adapt to diverse team members.
• Ability to perform in a fast-paced/high-volume environment.
• Excellent verbal and written communication skills.
• A high level of time management, accountability, and prioritization skills.
• Ability to be organized, problem-solve, and be solution-oriented.
• Self-motivated, goal-oriented, and driven to accomplish department goals.
• Expert-level Excel skills.
• Expert-level PowerPoint skills.
• Strong level of confidentiality and discretion.
• Proficient knowledge of Microsoft Office (Word & Outlook).

Qualifications

• 5+ years of high-level administrative experience reporting directly to Executive Leadership required.
• Construction/Telecommunications industry experience preferred.
• Business Degree preferred.
• High School Diploma or equivalent required.

Work Environment

Corporate headquarters is located at 18777 US Hwy 66, Pacific, MO 63069. This role routinely uses standard office equipment such as laptop computers, projectors, copy/fax machines, and smartphones.