Chief of Staff / Executive Assistant

About the Role

A leading financial services firm is seeking a Chief of Staff / Executive Assistant to support the Chief Financial and Administrative Officer (CFAO) in a dynamic, fast-paced environment. This role involves providing high-level administrative support and light Chief of Staff duties.

Responsibilities

• Serve as the primary point of support to the CFAO, managing complex and ever-changing calendars, meeting coordination, and global travel logistics
• Act as a strategic partner and gatekeeper, prioritizing competing demands and ensuring the CFAO’s time is aligned with business priorities
• Support and help drive cross-functional projects tied to the CFAO’s initiatives, tracking deliverables and following up with key stakeholders
• Assist in preparing materials, presentations, and reports, often involving sensitive and confidential financial or organizational data
• Handle highly confidential information with discretion and sound judgment
• Coordinate internal and external communications on behalf of the CFAO
• Provide light Chief of Staff support, including helping to organize priorities, streamline workflows, and ensure execution across key workstreams
• Step in wherever needed to support the broader function, demonstrating flexibility and a proactive mindset

Qualifications

• Prior experience supporting a senior executive, ideally at the C-suite or equivalent level
• Background in financial services strongly preferred
• Strong analytical skills and comfort working with data; able to understand and contextualize business information
• Exceptional organizational skills with the ability to manage multiple priorities in a high-pressure environment
• High level of integrity and ability to handle confidential information
• Proactive, resourceful, and able to anticipate needs before they arise
• Strong communication skills and executive presence

Pay

$55 – $60/hr