Executive Assistant Business Partner II, Product & Design

About The Role

The Product and Design organization is looking for an experienced Executive Assistant Business Partner II to support executives within Design and provide complex executive support to the organization's leaders. This role will provide high-level administrative and program support across various technical teams. Knowledge of the complexities of tech teams working across Product, Design, and Engineering are essential to the success of this role. The team is looking for a dynamic EABP who is always willing to learn and fully immerse themselves within the team.

What You'll Do

• Manage complex calendars using Google Calendar including vetting, prioritizing, and providing recommendations
• Help ensure leaders are properly prepared and on time for all meetings
• Aid in the scheduling of multiple stakeholder meetings
• Contribute to leadership meetings by taking notes and tracking action items
• Navigate the intricacies of supporting leaders remotely and a complex conference room landscape when returning to the office
• Assist with event planning and coordination for team meetings, all-hands meetings, summits, and QBRs
• Make domestic and international travel arrangements and process travel expense reports based on direction from traveler
• Draft detailed travel itineraries and provide remote assistance with logistics and travel arrangements with input from traveler, including visa processing
• Follow up and provide reminders on project deadlines, AIs, and deliverables
• Absorb and provide feedback regarding team expense reports, and assist with managing leader's or team's morale budget
• May assist with ensuring the timely review and submission of expenses
• May work on other tasks and projects as assigned

Basic Qualifications

• Minimum 6+ years of administrative experience
• Minimum 4+ years experience supporting a VP-level leader in any sized business or a Director-level leader in a global business
• Google calendar Tech company experience
• Experience supporting multiple leaders
• Excellent communication skills with ability to build strong relationships with both internal and external stakeholders
• Demonstrated ability to prioritize leaders' calendar with ability to make judgment calls and decisions based on rapidly shifting priorities
• Prioritized ability to work in a fast-paced, often changing environment with efficiency and accuracy
• Proven ability to take initiative and ownership over sometimes ambiguous tasks and situations with little oversight
• Strong organizational skills with a strong attention to detail
• Experience coordinating projects
• Experience with budget management
• Experience working in a complex, matrixed, and global environment

Preferred Qualifications

• Minimum 8+ years of administrative experience preferred