Senior Executive Assistant Business Partner 2

Responsibilities

• Own business partners’ complex calendar; coordinate across teams and EABPs by prioritizing schedules and qualifying requests.
• Proactively solicit agendas and manage attendee lists.
• Affiliate in the planning and organizing of internal and external meetings, team offsites, and organization-wide meetings.
• Manage review materials for key internal/external meetings if needed.
• Manage travel by carefully considering and deciding optimum travel arrangements and itineraries.
• Possess a high degree of initiative to take independent action and be able to always exercise proper judgment.
• Be the “eyes and ears” of the organization and be sensitive to the needs of employees.
• Have the ability to tame organized chaos while remaining calm and composed.
• Be trustworthy and able to exhibit a high degree of confidentiality and integrity.
• Be approachable and eager to provide counsel and direction to team members/peers.
• Have a keen understanding of the organization – the vision, business direction, and mission.
• Leverage your administrative expertise to be two steps ahead of your executives by problem solving, understanding priorities, and planning ahead for reoccurring events and tasks.
• Partners with other EABPs or cross functional team members on special projects (e.g. floor plans, team culture).
• Take initiative on researching, implementing, and improving systems and processes.
• Reconcile and manage expense reports on behalf of leaders and ensure adherence to company policy across the organization.
• Cook with technical support teams in advance of meetings and events to understand the best technology needed to ensure a successful outcome.
• Maintain organizational charts and email distribution lists.

Qualifications

• Minimum of 10 years working at the Executive administrative level, preferably supporting C-Level senior staff members.
• Ability to exercise complete discretion and handle highly confidential information with 100% integrity.
• Proven leadership skills and teaming capability. Ability to coach and inspire others.
• Self-starter who can operate independently and move quickly from one task to another; creative problem solver, seeks "win-win" solutions; energized by challenges.
• Anticipatory—must be able to plan ahead and identify unforeseen needs.
• Adaptability—Embrace change and pivot when changes arise.
• Perseverance—ability to see things through completion regardless of obstacles.
• Proven time management skills with the ability to prioritize and handle multiple tasks and work in a fast-paced environment.
• Excellent verbal and written communication skills including the ability to communicate with all levels of the organization.
• Cultural steward—Brings an element of fun and caring to the workplace.
• Strong familiarity with technology preferred.
• Expert level knowledge of Windows desktop computer applications and Microsoft Office (Advanced Word, Excel, PowerPoint) skills and office equipment are essential.
• Advanced Outlook calendar management is critical.

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