Executive Assistant, Budget & Finance Division

About the role

The New York City Department of Correction (DOC) Finance & Budget Division seeks an Executive Assistant who, under the direction of the Assistant Commissioner of Capital and Expense Budget and the Assistant Commissioner of Finance and Fiscal Policy, will provide high-level administrative and operational support.

Responsibilities

• Serve as the unit's Liaison in communicating with all agency staff, other agencies and the public that supports the agency, division and bureau guidelines and/or regulations
• Provide technical assistance and communication to the public and Agency personnel
• Maintain constant communication with vendor representatives to learn about new products and answer any questions related to New York City Procurement Procedures
• Assist the Assistant Commissioner in preparation for meetings and daily briefings
• Prepare confidential and sensitive documents, correspondence and/or publication materials
• Coordinate the daily schedule of the Assistant Commissioner
• Respond to internal and external requests for information
• Manage the Assistant Commissioner's calendar by preparing meeting agendas and coordinating meetings
• Respond and organize incoming and outgoing electronic and written inquiries
• Maintain confidential files, documents and records
• Answer telephones, screening calls and/or emails
• Perform general office duties such as sorting mail, filing, making copies, faxing, and ordering office supplies
• Provide assistance during project planning, development, and implementation
• Assist with the preparation of presentation material, reviewing reports and documents
• Perform related duties as assigned

Qualifications

• A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
• High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
• Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

Preferred skills

• Excellent writing, communication, inter-personal, problem-solving and organizational skills
• Ability to prioritize and manage multiple assignments
• Ability to work with diverse groups as part of a team and/or independently
• Advanced proficiency in MS Office (Excel, Word, Outlook), and data entry

Pay

$62,868.00 – $72,298.00